Regional Purchasing Manager

PT Mad Monkey Hostels Indonesia; Lombok; On-site; IDR 350,000,000 - 650,000,000; Full time

Job summary

Mad Monkey Hostels is seeking a Regional Purchasing Manager to oversee procurement and supply chain operations across Indonesia. You will lead purchasing strategies, source and manage suppliers for F&B, maintenance, FF&E, and events, and drive cost efficiencies while supporting hostel operations and guest experience initiatives.

The role requires strong negotiation and vendor management skills, experience in multi-site hospitality procurement, and the ability to travel between properties.

Qualifications

• Bachelor’s degree in a relevant field is preferred.
• 4–6 years of purchasing or procurement experience in hospitality, hotels, restaurants, or multi-site operations.
• Experience managing regional or multi-property procurement operations.
• Strong negotiation and vendor management skills.
• Excellent organizational and analytical abilities.
• Proficiency in inventory systems, Excel, and procurement software.
• Fluent in English and Bahasa Indonesia.
• Willingness to travel frequently between hostel locations in Indonesia.

Responsibilities

• Develop and implement purchasing strategies for all hostel locations in Indonesia.
• Source, negotiate, and manage suppliers for F&B, maintenance, FF&E, and event supplies.
• Consolidate purchasing across properties to maximize economies of scale.
• Monitor market trends, pricing, and supply risks; conduct supplier audits and reviews.
• Maintain inventory levels and support stock counts; implement cost-saving initiatives.
• Ensure timely delivery of supplies and compliance with company policies.
• Support new hostel openings, renovations, and expansion projects.

Skills

Negotiation

Vendor management

Analytical skills

Organizational skills

English & Bahasa Indonesia comms

Education

Bachelor’s degree in Supply Chain, Business Administration, Hospitality Management

Tools

Excel

Inventory systems

Procurement software

Job description

Company: Mad Monkey Hostels
Location: Indonesia (multi-property support across regions)
Department: Operations / Supply Chain
Reports To: Country Operations Manager / Regional Director

Position Summary

The Regional Purchasing Manager is responsible for overseeing procurement and supply chain operations for Mad Monkey Hostels properties across Indonesia. This role ensures cost-effective purchasing, supplier reliability, inventory efficiency, and consistent quality standards while supporting hostel operations, food & beverage outlets, events, and guest experience initiatives.

The ideal candidate combines strong negotiation skills, operational understanding, and vendor management experience within hospitality, food & beverage, or multi-site operations.

Key Responsibilities

Procurement & Purchasing

Develop and implement purchasing strategies for all hostel locations in Indonesia.

Source, negotiate, and manage suppliers for:

• Food & beverage
• Maintenance and engineering materials
• Furniture, fixtures & equipment (FF&E)
• Event and entertainment supplies

Ensure competitive pricing while maintaining quality standards.

Consolidate purchasing across properties to maximize economies of scale.

Monitor market trends, pricing fluctuations, and supply risks.

Build and maintain strong relationships with local and national suppliers.

Evaluate supplier performance on pricing, delivery, quality, and reliability.

Conduct regular supplier audits and contract reviews.

Identify alternative vendors to reduce operational risk.

Inventory & Cost Control

Work closely with property managers and department heads to maintain optimal stock levels.

Monitor inventory usage and purchasing patterns to minimize waste and overstocking.

Support monthly stock counts and variance analysis.

Implement cost-saving initiatives and purchasing controls.

Operations Support

Ensure timely delivery of supplies to all properties.

Support new hostel openings, renovations, and expansion projects.

Collaborate with kitchen, bar, housekeeping, maintenance, and events teams to forecast operational needs.

Compliance & Reporting

Ensure purchasing practices comply with company policies and local regulations.

Maintain accurate procurement records, contracts, and supplier documentation.

Prepare regular purchasing reports, savings analysis, and budget tracking.

Support finance teams with invoice verification and payment coordination.

Requirements

• Bachelor’s degree in Supply Chain, Business Administration, Hospitality Management, or related field preferred.
• Minimum 4–6 years of purchasing or procurement experience, ideally in hospitality, hotels, restaurants, or multi-site operations.
• Experience managing regional or multi-property procurement operations.
• Strong negotiation and vendor management skills.
• Excellent organizational and analytical abilities.
• Proficiency in inventory systems, Excel, and procurement software.
• Strong communication skills in English and Bahasa Indonesia.
• Ability to travel frequently between hostel locations in Indonesia.
• Experience in fast-paced hospitality or lifestyle brands is highly desirable.

Preferred Qualifications

• Hospitality or hostel industry experience.
• Existing supplier network within Indonesia.
• Experience with cost control and budgeting.
• Understanding of import/export and local sourcing processes.

Key Performance Indicators (KPIs)

• Procurement cost savings
• Supplier performance and delivery accuracy
• Inventory turnover and stock variance reduction
• Budget compliance
• Operational support efficiency across properties