Recruitment & Staffing Coordinator - Jakarta

YCP; Jakarta Pusat; On-site; IDR 172,169,083 - 344,338,167; Full time

Job summary

YCP, a Singapore-headquartered management consulting and professional services firm, seeks a Recruitment & Staffing Coordinator (Contract) to join its Malaysia team. You will work with the Talent & Culture group to coordinate recruitment and staffing across projects, schedules, and time zones.

The role emphasizes interview logistics, candidate experience, ATS data management, job postings, background checks, and ensuring staffing needs are met for projects.

Qualifications

• Bachelor's degree in HR/Business/Psychology preferred.
• 1–2 years recruiting, HR, or administrative experience.
• Exceptional multitasking and time-management skills.
• Professional, clear, and empathetic verbal and written communication.

Responsibilities

• Schedule interviews across various time zones and department calendars.
• Guide candidates through the process and respond to inquiries.
• Arrange candidate travel, accommodations, and expense reimbursements when necessary.
• Maintain accurate candidate data within the ATS and trackers.
• Post and maintain job openings across external boards and internal portals.
• Facilitate background/reference checks and assist with compliance requirements.
• Coordinate resource allocation for projects and track staffing histories.

Skills

Multitasking

Communication

ATS familiarity

Administrative experience

Education

Bachelor's degree in HR, Business, or Psychology

Tools

ATS (Manatal)

Job description

Recruitment & Staffing Coordinator (Contract)

YCP is a Singapore-headquartered management consulting and professional services firm founded in 2011. Listed on the Tokyo Stock Exchange Growth Market (December 2021), the firm operates with 700+ professionals across 24 offices globally, with on-the-ground teams that bring genuine local knowledge, relationships, and execution capability.

Across its six service divisions – Management Services, Digital Transformation, Interactive Solutions, Supply Chain Solutions, Sustainability Solutions, and Operational Transformation – the firm brings end-to-end capability from strategy through execution. With a track record of 2,000+ projects and 500+ clients across Asia-Pacific, it serves Fortune 500 companies and Asian conglomerates across 12 industry sectors, including Automotive & Mobility, Healthcare, Consumer & Retail, Energy & Materials, Financial Services, TMT, and Industrials.

About the Role

Due to the continued growth of our offices, we are seeking a Recruitment & Staffing Coordinator to join our team in Malaysia. You will work closely with the Talent & Culture team and the management in coordinating the recruitment and project staffing processes.

What You Will Do

Interview Logistics & Candidate Experience

• Manage interview scheduling across various time zones and department calendars.
• Act as a point of contact for candidates, guiding them through the process and answering inquiries.
• Arrange candidate travel, accommodations, and expense reimbursements when necessary.

Administrative & System Management

• Maintain accurate, up-to-date candidate data within the Applicant Tracking System (ATS) and trackers.
• Post and maintain job openings across external boards (e.g., LinkedIn, Indeed) and internal career portals.
• Facilitate background/reference checks and assist with compliance requirements.

Project Staffing

• Coordinate resource allocation for projects
• Track and manage project histories and resource capabilities
• Work closely with project owners to ensure staffing requirements are met

What We’re Looking For

• A bachelor's degree in Human Resources, Business, or Psychology is preferred
• 1-2 years of recruiting, HR, or administrative experience.
• Exceptional multitasking and time-management skills to juggle multiple candidates and calendars simultaneously.
• Professional, clear, and empathetic verbal and written communication skills.
• Familiarity with ATS platforms (e.g., Manatal) and basic HR reporting tools.