Purchasing Executive – Mandarin Speaker (F&B Industry)

PT BEAN STAR INDONESIA; Jakarta Utara; Hybrid; IDR 240,000,000 - 360,000,000; Full time

Job summary

PT BEAN STAR INDONESIA is seeking a seasoned Purchasing Manager to lead sourcing of food, beverage, and operational supplies, ensuring stock availability and cost control to support daily operations.

You will negotiate with suppliers, manage POs and invoices, coordinate with kitchen, warehouse and finance, and drive ERP-based procurement records while upholding integrity, accuracy, and compliance in a hybrid work environment.

Qualifications

• Bachelor’s degree in management, supply chain, business administration, or related field.
• 3–5 years of experience in Purchasing or Procurement.
• 2 years in a Supervisor or Purchasing Manager role.
• Experience in F&B industry preferred.
• Mandarin and English proficiency.
• Strong negotiation and supplier management skills.
• ERP, procurement, inventory and supplier payments knowledge.
• Ability to work under pressure and manage multiple priorities.
• Excellent organizational and administrative abilities.

Responsibilities

• Manage the purchasing of food, beverage, and operational supplies based on company needs.
• Ensure stock availability to support smooth daily operations.
• Monitor purchasing costs and maintain procurement within the approved budget.
• Conduct market price analysis and identify cost-saving opportunities.
• Build and maintain strong relationships with suppliers and vendors.
• Source and develop partnerships with reliable and high-quality suppliers.
• Negotiate pricing, product quality, payment terms, and delivery schedules with suppliers.
• Evaluate supplier performance based on quality, pricing, delivery standards.
• Coordinate with suppliers regarding product discrepancies or quality issues.
• Supervise purchasing processes including Purchase Orders (PO), invoices, and procurement reports.
• Ensure procurement activities comply with company policies and procedures.
• Work closely with kitchen, warehouse, finance, and other operational departments.
• Forecast purchasing needs and operational requirements.
• Support and guide the purchasing team to achieve operational targets.
• Maintain accurate and organized purchasing documentation and records.
• Prepare purchasing reports, supplier evaluations, and cost analysis reports.
• Ensure all procurement data is properly recorded within the ERP system.
• Comfortable working in a hybrid working environment.
• Demonstrate high integrity, professionalism, and honesty in all procurement activities.

Skills

Negotiation

Supplier management

English

Mandarin

Analytical skills

Organizational skills

Communication

Integrity

Education

Bachelor’s degree in Management, Supply Chain, Business Administration, or related field

Tools

ERP systems

Job description

Manage the purchasing of food, beverage, and operational supplies based on company needs.

Ensure stock availability to support smooth daily operations.

Monitor purchasing costs and maintain procurement within the approved budget.

Conduct market price analysis and identify cost-saving opportunities.

Build and maintain strong relationships with suppliers and vendors.

Source and develop partnerships with reliable and high-quality suppliers.

Negotiate pricing, product quality, payment terms, and delivery schedules with suppliers.

Evaluate supplier performance regularly based on quality, pricing, and delivery standards.

Operational Control

Ensure all purchased goods meet company quality standards.

Coordinate with suppliers regarding product discrepancies or quality issues.

Supervise purchasing processes including Purchase Orders (PO), invoices, and procurement reports.

Ensure procurement activities comply with company policies and procedures.

Coordination & Communication

Work closely with kitchen, warehouse, finance, and other operational departments.

Collaborate with internal teams to forecast purchasing needs and operational requirements.

Support and guide the purchasing team to achieve operational targets.

Administration & Reporting

Maintain accurate and organized purchasing documentation and records.

Prepare purchasing reports, supplier evaluations, and cost analysis reports.

Ensure all procurement data is properly recorded within the ERP system.

Comfortable working in a hybrid working environment.

Demonstrate high integrity, professionalism, and honesty in all procurement activities.

Requirements

Bachelor’s Degree in Management, Supply Chain, Business Administration, or related field.

Minimum 3–5 years of experience in Purchasing or Procurement.

Minimum 2 years of experience in a Supervisor or Purchasing Manager role.

Previous experience in the F&B industry is highly preferred.

Good in Mandarin

Good in English

Strong negotiation and supplier management skills.

Excellent organizational and administrative abilities.

Good understanding of ERP systems for procurement, inventory, and supplier payment processes.

Strong analytical skills in price comparison and cost evaluation between suppliers.

Ability to work under pressure and manage multiple priorities.

Strong communication and interpersonal skills.

High level of integrity, honesty, and professionalism.

Ability to work collaboratively across departments.

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