Purchasing Administrator

Baked.Indonesia; Provinsi Bali; Sur place; IDR 120 000 000 - 180 000 000; Plein temps

Résumé du poste

Baked.Indonesia is seeking a detail-oriented Purchasing Administrator to oversee PO execution, supplier communications, price data validation, and complete purchasing records in Bali. You will help improve cost control, procurement efficiency, and ensure auditable documentation across the purchasing process.

Reporting to the Purchasing & Warehouse Supervisor, you will manage high-volume transactions, maintain supplier master data, and coordinate with internal teams to validate requisitions,

Qualifications

• Diploma (D3) or Bachelor's degree in Supply Chain, Business Administration, or a related field.
• Proficiency in Microsoft Excel for data tracking, reconciliation, and reporting.
• Familiarity with ERP or purchasing systems.
• Strong attention to detail, data accuracy, documentation, and record-keeping discipline.
• Ability to manage high-volume transactions within tight deadlines.

Responsabilités

• Validate purchase requisition completeness and approval status before purchase order creation.
• Generate purchase orders within two working days of approval for at least 95% of transactions.
• Cross-check PO details against approved price lists to maintain at least 98% price accuracy.
• Track PR-to-PO cycle times, identify delays, and maintain timestamped purchase order records.
• Dispatch purchase orders to suppliers on the day of creation and update acknowledgment status within one working day.
• Record supplier delivery commitments, monitor deviations, and elevate unconfirmed POs beyond one working day.
• Maintain complete supplier communication logs and purchasing documentation.
• Compile monthly supplier pricing data and reconcile against approved price lists to identify variances.
• Maintain historical price and supplier databases for trend tracking, reporting, and audit reference.
• Prepare monthly price analysis reports covering variance summaries and frequency.
• Maintain accurate supplier master data including contacts, lead times, categories, availability, holiday schedules, and supporting documentation.
• Monitor supplier availability risks and flag potential supply disruptions at least three days in advance.
• Compile sourcing comparison data covering price, minimum order quantity, and lead time for new requests.
• Document supplier quotations, maintain traceable sourcing records, and track sourcing request completion timelines.
• Maintain supplier shortlist databases by material category and prepare sourcing documentation aligned with procurement requirements.
• Coordinate with the Purchasing & Warehouse Supervisor, Procurement Staff, Finance, Warehouse Team, and suppliers on validation, sourcing, pricing, delivery, and receiving activities.
• Reject incomplete or unapproved purchase requisitions, block purchase orders with price mismatches, and escalation supplier non-confirmation according to established controls.

Connaissances

Excel

ERP systems

Attention to detail

Record-keeping

Formation

Diploma or Bachelor's in Supply Chain/Business

Outils

ERP software

Description du poste

As a Purchasing Administrator, you will manage purchase order execution, supplier communication, pricing data validation, and purchasing records. Reporting to the Purchasing & Warehouse Supervisor, you will support cost control, procurement efficiency, transaction integrity, and auditable documentation across the purchasing process.

Key responsibilities

• Validate purchase requisition completeness and approval status before purchase order creation.
• Generate purchase orders within two working days of approval for at least 95% of transactions.
• Cross-check purchase order details against approved price lists to maintain at least 98% price accuracy.
• Track PR-to-PO cycle times, identify delays, and maintain timestamped purchase order records.
• Dispatch purchase orders to suppliers on the day of creation and update acknowledgment status within one working day.
• Record supplier delivery commitments, monitor deviations, and elevate unconfirmed purchase orders beyond one working day.
• Maintain complete supplier communication logs and purchasing documentation.
• Compile monthly supplier pricing data, reconcile it against approved price lists, and identify price variances.
• Maintain historical price and supplier databases for trend tracking, reporting, and audit reference.
• Prepare monthly price analysis reports covering variance summaries and frequency.
• Maintain accurate supplier master data, including contacts, lead times, categories, availability, holiday schedules, and supporting documentation.
• Monitor supplier availability risks and flag potential supply disruptions at least three days in advance.
• Compile sourcing comparison data covering price, minimum order quantity, and lead time for new requests.
• Document supplier quotations, maintain traceable sourcing records, and track sourcing request completion timelines.
• Maintain supplier shortlist databases by material category and prepare sourcing documentation aligned with procurement requirements.
• Coordinate with the Purchasing & Warehouse Supervisor, Procurement Staff, Finance, Warehouse Team, and suppliers on validation, sourcing, pricing, delivery, and receiving activities.
• Reject incomplete or unapproved purchase requisitions, block purchase orders with price mismatches, and escalation supplier non-confirmation according to established controls.

What we're looking for

• Minimum Diploma (D3) or Bachelor's Degree in Supply Chain, Business Administration, or a related field.
• One to two years of experience in purchasing or procurement administration; F&B experience is preferred.
• Proficiency in Microsoft Excel for data tracking, reconciliation, and reporting.
• Familiarity with ERP or purchasing systems.
• Strong attention to detail, data accuracy, documentation, and record-keeping discipline.
• Ability to manage high-volume transactions within tight deadlines.
• High integrity when handling pricing and supplier data.
• A structured and process-driven approach to work.