Purchasing Admin Staff (Maternity Leave Replacement)

PT Bio Inti Agrindo; Jakarta Utara; On-site; IDR 55,800,000 - 83,700,000; Full time

Job summary

PT. BIA is seeking a detail-oriented Purchasing Admin Staff to support the Purchasing Department with daily administrative tasks. The role focuses on purchasing administration, data management, data entry, and reporting, with emphasis on SAP and Excel proficiency.

The ideal candidate has a D3/S1 in a related field, at least 1 year of purchasing administration experience, and strong Excel skills. This maternity leave replacement position offers a stable entry into our Palm Oil operations and

Qualifications

• Minimum relevant bachelor's degree or diploma in business/related field.
• Proficient in Microsoft Excel with advanced formulas and data analysis.
• Familiar with SAP and purchasing-related documentation and workflows.

Responsibilities

• Perform daily administrative support for the Purchasing Department.
• Input, update, and maintain purchasing data accurately in SAP, Excel, and internal systems.
• Prepare, organize, and maintain purchasing documents and records.
• Check purchasing documents and data for accuracy and completeness.
• Maintain proper filing and documentation of purchasing records both physical and digital.
• Prepare and update purchasing reports and data trackers using Excel.

Skills

Microsoft Excel

ERP SAP

Data entry

Education

Bachelor's degree or Diploma in Business Administration/Management/Supply Chain

Tools

SAP

Job description

Purchasing Admin Staff (Maternity Leave Replacement)

We are looking for a detail-oriented and organized Purchasing Admin Staff to support the Purchasing Department with daily administrative tasks. This position will primarily focus on purchasing administration, data management, document preparation, data entry, filing, and reporting. The ideal candidate should understand the basic purchasing workflow, have strong Microsoft Excel skills, and be familiar with using ERP systems, particularly SAP.

Key responsibilities

Perform daily administrative support for the Purchasing Department

Input, update, and maintain purchasing data accurately in SAP, Microsoft Excel and Internal System

Prepare, organize, and maintain purchasing-related documents and records

Check purchasing documents and data for accuracy, completeness, and consistency

Maintain proper filing and documentation of purchasing records, both physical and digital

Prepare and update purchasing reports, summaries, and data trackers using Microsoft Excel

Perform data reconciliation and cross-check information between documents and records

Monitor the completeness and status of purchasing administrative documents

Assist in preparing documents required for internal approval and payment processes

Maintain and update purchasing databases and document archives

About you

Minimum D3/S1 in Business Administration, Management, Accounting, Supply Chain Management, Logistics, or a related field

Minimum 1 year of experience in Purchasing Administration, Purchasing, or a similar administrative position

Strong understanding of the purchasing workflow and administrative processes

Proficient in Microsoft Excel, including functions such as VLOOKUP/XLOOKUP, SUMIF/SUMIFS, IF, Pivot Table, filtering, and sorting

Proficient in using ERP systems, especially SAP

Familiar with purchasing-related transactions and documentation in SAP is highly preferred

Strong attention to detail and high level of accuracy

Good document management and filing skills

Able to perform data reconciliation and identify discrepancies between documents and system records

Good organizational and time-management skills

Agriculture, Forestry & Fishing 1,001-5,000 employees

About Company

PT. BIA is a crude palm oil (CPO) producer operated in Merauke, Papua, Indonesia. With a strong commitment to sustainability, we employ best management practices, operate in an environmentally conscious manner, actively engage with local communities, and prioritize the welfare of our employees. Our high-quality CPO is derived from Fresh Fruit Bunches (FFB) sourced from our core and smallholder oil palm plantations. As a trusted supplier, we distribute our CPO to major palm oil companies in Indonesia and worldwide, contributing to a sustainable and responsible palm oil industry.

Since our establishment in 2011, PT. BIA has grown to operate three mills and manage nearly 26,000 hectares of planted areas, including plasma areas. Furthering our commitment to sustainability, our own estate and all associated smallholder plantations are RSPO, ISPO, and ISO 45001 certified.

About Company

PT. BIA is a crude palm oil (CPO) producer operated in Merauke, Papua, Indonesia. With a strong commitment to sustainability, we employ best management practices, operate in an environmentally conscious manner, actively engage with local communities, and prioritize the welfare of our employees. Our high-quality CPO is derived from Fresh Fruit Bunches (FFB) sourced from our core and smallholder oil palm plantations. As a trusted supplier, we distribute our CPO to major palm oil companies in Indonesia and worldwide, contributing to a sustainable and responsible palm oil industry.

Since our establishment in 2011, PT. BIA has grown to operate three mills and manage nearly 26,000 hectares of planted areas, including plasma areas. Furthering our commitment to sustainability, our own estate and all associated smallholder plantations are RSPO, ISPO, and ISO 45001 certified.