PROCUREMENT ADMINISTRATION STAFF

JAPFA; Indonesia; On-site; IDR 44,640,000 - 78,120,000; Full time

Job summary

PT Japfa Food Indonesia is seeking a detail-oriented Procurement Administration Staff to support the procurement team in administrative purchasing processes and record-keeping. You will handle requisitions, POs, vendor data, and documentation.

Ideal candidates have a Diploma (D3) in a related field, 1–2 years in an administrative or procurement role, and strong MS Office skills. Bahasa Indonesia and English proficiency is required to collaborate with internal teams and suppliers.

Qualifications

• Diploma (D3) in Administration, Business Management, Supply Chain, or related field.
• 1–2 years' experience in an administrative role, preferably in procurement or supply chain.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time-management skills with strong attention to detail.
• Fluent in Bahasa Indonesia; working knowledge of English.
• Strong interpersonal skills; able to work collaboratively in a team.
• Proactive and able to prioritize tasks and meet deadlines.
• Familiarity with procurement software or ERP systems is a plus.

Responsibilities

• Process purchase requisitions and purchase orders accurately and timely.
• Maintain and update vendor information; ensure data is current.
• Communicate with suppliers on order status, delivery schedules, discrepancies.
• Prepare and review procurement documents (contracts, invoices, shipping docs).
• Organize procurement files (physical and digital) for easy retrieval.
• Support data entry, report generation, and analysis.
• Coordinate with finance and warehouse for smooth operations.
• Identify and resolve procurement administration issues.
• Perform other admin duties as assigned by procurement manager.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Bahasa Indonesia

English

Attention to detail

Team collaboration

Education

Diploma (D3) in Administration/Business/SC

Tools

Procurement ERP

Job description

Job Summary

We are seeking a highly organized and detail-oriented Procurement Administration Staff to support the procurement team at PT Japfa Food Indonesia. This role involves assisting with the administrative aspects of the purchasing process, ensuring efficient operations and accurate record-keeping.

Job Responsibilities

• Process purchase requisitions and purchase orders accurately and in a timely manner.
• Maintain and update vendor information, ensuring all data is current and complete.
• Communicate with suppliers to follow up on order status, delivery schedules, and resolve minor discrepancies.
• Assist in preparing and reviewing procurement documents, including contracts, invoices, and shipping documents.
• Organize and maintain procurement files, both physical and digital, ensuring easy retrieval and compliance.
• Support the procurement team in data entry, report generation, and analysis as required.
• Coordinate with internal departments (e.g., finance, warehouse) to ensure smooth procurement operations.
• Assist in identifying and resolving administrative issues related to the procurement process.
• Perform other administrative duties as assigned by the procurement manager.

Job Qualifications

• Minimum of a Diploma (D3) in Administration, Business Management, Supply Chain, or a related field.
• Proven experience (1-2 years) in an administrative role, preferably within a procurement or supply chain department.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
• Excellent organizational and time management skills with a strong attention to detail.
• Ability to communicate effectively, both verbally and in writing, in Bahasa Indonesia and English.
• Strong interpersonal skills and the ability to work collaboratively in a team environment.
• Proactive attitude with the ability to prioritize tasks and meet deadlines.
• Familiarity with procurement software or ERP systems is a plus.

JAPFA is an agribusiness company that engages mainly in the production of animal feed, poultry breeding, commercial farm, consumer products, aquaculture, and beef cattle farming. Founded in Indonesia and now headquartered in Singapore, we employ over 37,000 people across an integrated network of modern farming, processing and distribution facilities in Indonesia, Vietnam, India, Myanmar, and Bangladesh. We believe our people are the key to staying ahead, and we continuously seek talented individuals to grow with us and contribute to our mission.

Visit Our Official Webpage

https://www.japfa.com/

https://www.japfacomfeed.co.id/