Project Secretary & HRGA - Admin & Docs Specialist

PT Xpert Teknologi Inovasi; Jakarta Utara; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

PT XPERT TEKNOLOGI INOVASI seeks an organized Project Secretary/HRGA professional to provide administrative support to the Project Manager and CEO. You will manage project documentation, prepare letters and minutes, and coordinate meetings and onboarding activities.

You will handle manpower administration, HR documents, and office operations, with on-site work and occasional site support. Proficiency in MS Office and Google Workspace is required.

Qualifications

• Diploma (D3) or Bachelor's degree in Secretary, Business Administration, Management, HR, or related field.
• 2–3 years of experience in project secretarial/administration or HRGA roles.
• Strong knowledge of project administration and document control.
• Proficient in MS Word, Excel, PowerPoint, Outlook, and Google Workspace.
• Capable of preparing professional reports, Minutes of Meeting, and project documentation.
• Familiar with HR administration, BPJS, attendance, overtime, payroll data.
• Good written and verbal communication; detail-oriented and organized.
• Willing to work on-site and support site activities.

Responsibilities

• Provide administrative and secretarial support to Project Manager and Management (CEO).
• Maintain and organize all project documentation systematically.
• Prepare project correspondence, letters, reports, meeting minutes, presentations, and other administrative documents.
• Manage incoming and outgoing project documents, including proper numbering, filing, distribution, and document tracking.
• Coordinate project meetings and prepare agendas, attendance lists, and Minutes of Meeting (MoM).
• Monitor and follow up action items resulting from project meetings.
• Maintain employee and project manpower administration, including attendance, timesheets, overtime, leave, and employee records.
• Support recruitment requirements for project and operational personnel and coordinate interview schedules and employee onboarding.
• Prepare employment contracts, assignment letters, warning letters, and other HR documents.
• Coordinate office and project operational requirements, including stationery, office supplies, pantry, uniforms, ID cards, and other operational necessities.

Skills

MS Word

MS Excel

PowerPoint

Outlook

Google Workspace

Document control

Report writing

Communication skills

Education

D3/S1 in Secretary/Business Administration/Management/HR or related field

Tools

BPJS

Job description

PT XPERT TEKNOLOGI INOVASI seeks an organized Project Secretary/HRGA professional to provide administrative support to the Project Manager and CEO. You will manage project documentation, prepare letters and minutes, and coordinate meetings and onboarding activities.

You will handle manpower administration, HR documents, and office operations, with on-site work and occasional site support. Proficiency in MS Office and Google Workspace is required.