Event & HR Admin Coordinator

PT WhiteOpen Teknologi; Jakarta Utara; On-site; IDR 44,640,000 - 78,120,000; Full time

Job summary

PT WhiteOpen Teknologi in Jakarta seeks an organized Administrative Coordinator to support event and HR operations. You will handle documentation, scheduling, and cross-team coordination to ensure smooth event delivery and accurate personnel records.

Responsibilities include managing event documents, creating schedules, coordinating with vendors, preparing equipment, recording costs, and supporting recruitment and payroll administration.

Qualifications

• Minimum education: SMA/SMK, D3, or S1 as per company needs.
• Experience in administration, events, or organization is a plus.
• Able to operate Microsoft Office/Google Workspace, especially Word, Excel, and Google Sheets.
• Detail-oriented in managing data, documents, schedules, and event administration needs.
• Good communication skills, both verbal and written.
• Able to coordinate with vendors, participants, speakers, internal teams, and external parties.

Responsibilities

• Manage event administration and documents
• Create schedules, participant lists, rundowns, and event requirements
• Coordinate with vendors and related parties
• Prepare logistical needs and event equipment
• Record event costs and administration
• Assist with event execution from preparation through evaluation stages
• Create reports after activities are completed
• Manage employee recruitment and selection processes
• Manage employee administration and database
• Handle attendance, leave, permits, and personnel documents

Skills

Communication skills

Detail-oriented

Multitasking

Team coordination

Microsoft Office

Google Workspace

Education

SMA/SMK, D3, or S1 as per company needs

Tools

Microsoft Office

Google Workspace

Excel

Job description

PT WhiteOpen Teknologi in Jakarta seeks an organized Administrative Coordinator to support event and HR operations. You will handle documentation, scheduling, and cross-team coordination to ensure smooth event delivery and accurate personnel records.

Responsibilities include managing event documents, creating schedules, coordinating with vendors, preparing equipment, recording costs, and supporting recruitment and payroll administration.