Project Documentation Specialist

DayOne; Batam; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

DayOne Data Centers is seeking an experienced Administrative Coordinator to support project documentation, budgeting, procurement, and scheduling across our Batam operations. You will maintain records, coordinate meetings, and liaise with vendors, GC/PMC/contractors to ensure timely project delivery.

The ideal candidate has 5–8 years in administration, strong MS Office skills, and excellent communication. This full-time role is on-site in Batam, Indonesia, within a fast-paced data center

Qualifications

• Diploma or degree in business administration, project management, or related field.
• 5–8 years administrative experience, preferably in construction, data center, or engineering environments.
• Strong MS Office proficiency including Excel, Word, and PowerPoint.
• Excellent written and verbal communication and organizational skills.
• Ability to work independently and in a fast-paced project team.

Responsibilities

• Coordinate and maintain project documentation, including meeting minutes, reports, schedules, and action items.
• Work with GC/ PMC/Contractors and lead the project close out documents, training material and etc.
• Assist in budget tracking, invoice processing, and procurement requests for project-related activities.
• Support project planning and scheduling by updating timelines and calendars.
• Ensure document control procedures are followed in compliance with internal policies.
• Manage project filing systems (digital and hard copy) and ensure version control of all project documents.
• Prepare presentations, status reports, and ad hoc project summaries for internal or client use.
• Liaise with vendors, contractors, and internal departments for project updates and support needs.
• Monitor project compliance with safety, regulatory, and contractual standards.
• Assist with onboarding of subcontractors or vendors by preparing documentation, forms, and credential verification.
• Organize and schedule project meetings, and coordinate logistics when needed.

Skills

MS Office

Excel

PowerPoint

Word

Organizational skills

Communication

Education

Diploma or Bachelor’s Degree in Business Administration, Project Management, or related field

Tools

MS Project

Project tracking tools

Job description

DayOne Data Centers is seeking an experienced Administrative Coordinator to support project documentation, budgeting, procurement, and scheduling across our Batam operations. You will maintain records, coordinate meetings, and liaise with vendors, GC/PMC/contractors to ensure timely project delivery.

The ideal candidate has 5–8 years in administration, strong MS Office skills, and excellent communication. This full-time role is on-site in Batam, Indonesia, within a fast-paced data center