Document Controller

DayOne; Batam; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

DayOne Data Centers is seeking an experienced Administrative Coordinator to support project documentation, budgeting, procurement, and scheduling across our Batam operations. You will maintain records, coordinate meetings, and liaise with vendors, GC/PMC/contractors to ensure timely project delivery.

The ideal candidate has 5–8 years in administration, strong MS Office skills, and excellent communication. This full-time role is on-site in Batam, Indonesia, within a fast-paced data center

Qualifications

• Diploma or degree in business administration, project management, or related field.
• 5–8 years administrative experience, preferably in construction, data center, or engineering environments.
• Strong MS Office proficiency including Excel, Word, and PowerPoint.
• Excellent written and verbal communication and organizational skills.
• Ability to work independently and in a fast-paced project team.

Responsibilities

• Coordinate and maintain project documentation, including meeting minutes, reports, schedules, and action items.
• Work with GC/ PMC/Contractors and lead the project close out documents, training material and etc.
• Assist in budget tracking, invoice processing, and procurement requests for project-related activities.
• Support project planning and scheduling by updating timelines and calendars.
• Ensure document control procedures are followed in compliance with internal policies.
• Manage project filing systems (digital and hard copy) and ensure version control of all project documents.
• Prepare presentations, status reports, and ad hoc project summaries for internal or client use.
• Liaise with vendors, contractors, and internal departments for project updates and support needs.
• Monitor project compliance with safety, regulatory, and contractual standards.
• Assist with onboarding of subcontractors or vendors by preparing documentation, forms, and credential verification.
• Organize and schedule project meetings, and coordinate logistics when needed.

Skills

MS Office

Excel

PowerPoint

Word

Organizational skills

Communication

Education

Diploma or Bachelor’s Degree in Business Administration, Project Management, or related field

Tools

MS Project

Project tracking tools

Job description

About DayOne Data Centers

About DayOne Data Centers DayOne Data Centers is a Singapore-headquartered global digital infrastructure platform that develops and operates next-generation data centers across Asia Pacific and Europe. Trusted by leading hyperscalers and businesses, the company engineers, builds, and operates high-capacity, AI-ready campuses with speed, scale, and reliability.

DayOne is a data center pioneer that develops and operates next-gen digital infrastructure for industry leaders who demand reliable, cost-effective and quickly scalable solutions. Our cutting-edge facilities empower hyperscalers and large enterprises to achieve rapid deployment and enhance connectivity, driving transformative engagement and innovation as we shape the future of industries.

Key Responsibilities

• Coordinate and maintain project documentation, including meeting minutes, reports, schedules, and action items.
• Work with GC/ PMC/Contractors and lead the project close out documents, training material and etc.
• Assist in budget tracking, invoice processing, and procurement requests for project-related activities.
• Support project planning and scheduling by updating timelines and calendars.
• Ensure document control procedures are followed in compliance with internal policies.
• Manage project filing systems (digital and hard copy) and ensure version control of all project documents.
• Prepare presentations, status reports, and ad hoc project summaries for internal or client use.
• Liaise with vendors, contractors, and internal departments for project updates and support needs.
• Monitor project compliance with safety, regulatory, and contractual standards.
• Assist with onboarding of subcontractors or vendors by preparing documentation, forms, and credential verification.
• Organize and schedule project meetings, and coordinate logistics when needed.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Project Management, or related field.
• At least 5-8 years of administrative experience, preferably in construction, data center, or engineering environments.
• Proficient in MS Office Suite (especially Excel, Word, and PowerPoint); experience with MS Project or project tracking tools is a plus.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a fast-paced project team.

DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

DayOne's data centers are located across key markets, including Singapore, Johor (Malaysia), Batam (Indonesia), Greater Bangkok, Hong Kong SAR, Tokyo, and beyond.

Headquartered in Singapore, DayOne’s leadership team draws on over two decades of industry experience and a track record of building Asia's largest data center business.

With DayOne, they have created the SIJORI (Singapore, Johor, and Riau Islands) market as a global data center hub.