Document Controller

DayOne Data Centers Ltd.; Batam; On-site; IDR 89,280,000 - 167,400,000; Full time

Job summary

DayOne Data Centers Ltd. in Batam, Indonesia, seeks a proactive Document Controller to coordinate and maintain project documentation, minutes, and reports. You will work with GC/PMC/Contractors and manage close-out documents, training materials, and related activities.

You will support budgeting, invoicing, and procurement for project tasks, while updating timelines and calendars to keep projects on track. Strong MS Office skills and attention to detail are essential for success in a fast-paced

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Project Management, or related field.
• At least 5-8 years of administrative experience, preferably in construction, data center, or engineering environments.
• Proficient in MS Office Suite (especially Excel, Word, and PowerPoint); experience with MS Project or project tracking tools is a plus.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate and maintain project documentation, including meeting minutes, reports, schedules, and action items.
• Work with GC/ PMC/Contractors and lead the project close out documents, training material and etc.
• Assist in budget tracking, invoice processing, and procurement requests for project-related activities.
• Support project planning and scheduling by updating timelines and calendars.
• Ensure document control procedures are followed in compliance with internal policies.
• Manage project filing systems (digital and hard copy) and ensure version control of all project documents.
• Prepare presentations, status reports, and ad hoc project summaries for internal or client use.
• Liaise with vendors, contractors, and internal departments for project updates and support needs.
• Monitor project compliance with safety, regulatory, and contractual standards.
• Assist with onboarding of subcontractors or vendors by preparing documentation, forms, and credential verification.
• Organize and schedule project meetings, and coordinate logistics when needed.

Skills

Documentation coordination

MS Office suite

Budget tracking

Multitasking

Education

Diploma/Bachelor in Business Admin/PM

Tools

MS Project

Job description

## Document ControllerApply: Batam: Full time: Posted Today: JR3276**About DayOne Data Centers**DayOne Data Centers is a Singapore-headquartered global digital infrastructure platform that develops and operates next-generation data centers across Asia Pacific and Europe. Trusted by leading hyperscalers and businesses, the company engineers, builds, and operates high-capacity, AI-ready campuses with speed, scale, and reliability.**Key Responsibilities*** Coordinate and maintain project documentation, including meeting minutes, reports, schedules, and action items.* Work with GC/ PMC/Contractors and lead the project close out documents, training material and etc.* Assist in budget tracking, invoice processing, and procurement requests for project-related activities.* Support project planning and scheduling by updating timelines and calendars.* Ensure document control procedures are followed in compliance with internal policies.* Manage project filing systems (digital and hard copy) and ensure version control of all project documents.* Prepare presentations, status reports, and ad hoc project summaries for internal or client use.* Liaise with vendors, contractors, and internal departments for project updates and support needs.* Monitor project compliance with safety, regulatory, and contractual standards.* Assist with onboarding of subcontractors or vendors by preparing documentation, forms, and credential verification.* Organize and schedule project meetings, and coordinate logistics when needed.**Requirements*** Diploma or Bachelor’s Degree in Business Administration, Project Management, or related field.* At least 5-8 years of administrative experience, preferably in construction, data center, or engineering environments.* Proficient in MS Office Suite (especially Excel, Word, and PowerPoint); experience with MS Project or project tracking tools is a plus.* Strong organizational and multitasking skills with attention to detail.* Excellent written and verbal communication skills.* Ability to work independently and as part of a fast-paced project team.DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you're ready to grow with one of the fastest-moving companies in the data center industry, apply now and be part of our global journey.