PROJECT COORDINATOR – WEDDING DECORATION

PT Menaravisi Tour & Travel ( Varawedding ); Provinsi Bali; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

PT Menaravisi Tour & Travel ( Varawedding ) is seeking a highly organized Project Coordinator for wedding decoration in Bali. The role involves coordinating from planning to execution, ensuring client concepts, timelines, budgets, and quality standards are met.

The successful candidate will liaise with clients, planners, venues, and vendors, translating designs into actionable plans for production and on-site teams. A strong eye for detail and the ability to manage multiple projects is essential.

Qualifications

• Minimum 2 years of experience in wedding decoration, event production, or related field.
• Strong project coordination and organizational skills.
• Excellent communication and interpersonal skills.
• Able to work under pressure and manage multiple projects simultaneously.
• Strong attention to detail and aesthetics.
• Able to work independently as well as part of a team.
• Flexibility to work weekends and holidays when required.

Responsibilities

• Coordinate wedding decoration projects from preparation, setup, event day, until dismantling.
• Communicate with clients, wedding planners, venues, vendors, production teams, and decoration crew.
• Translate concepts into clear execution plans for production and onsite teams.
• Prepare project timelines, checklists, schedules, and production requirements.
• Coordinate manpower, materials, transportation, equipment, and installation schedules.
• Conduct venue/site inspections and ensure all technical and decoration requirements are prepared.
• Monitor installation and dismantling on event day and ensure designs are delivered as approved.
• Prepare project reports, documentation, and post-event evaluation.

Skills

Project coordination

Communication

Detail-oriented

Team player

Problem-solving

Multitasking

Tools

Microsoft Office

Google Workspace

Job description

PROJECT COORDINATOR – WEDDING DECORATION

PROJECT COORDINATOR – WEDDING DECORATION

Employment Type: Full-Time

We are looking for a highly organized, detail-oriented, and passionate Project Coordinator to join our Wedding Decoration team.

The Project Coordinator will be responsible for coordinating wedding decoration projects from the planning stage through to event execution, ensuring every detail is delivered according to the client's concept, timeline, budget, and quality standards.

KEY RESPONSIBILITIES

Coordinate wedding decoration projects from preparation, setup, event day, until dismantling.

Communicate and coordinate with clients, wedding planners, venues, vendors, production teams, and decoration crew.

Translate wedding concepts and design requirements into clear execution plans for the production and onsite teams.

Prepare project timelines, checklists, schedules, and production requirements.

Coordinate manpower, materials, transportation, equipment, and installation schedules.

Conduct venue/site inspections and ensure all technical and decoration requirements are properly prepared.

Monitor the installation and dismantling process on event day.

Ensure all decoration elements are delivered and installed according to approved designs and agreed standards.

Handle onsite coordination and solve operational issues quickly and professionally.

Monitor project progress and ensure deadlines are met.

Coordinate with the warehouse, production, florist, lighting, and other decoration teams when required.

Prepare project reports, documentation, and post-event evaluation.

Maintain good relationships with clients, wedding planners, venues, and business partners.

REQUIREMENTS

Minimum 2 years of experience in wedding decoration, event production, wedding planning, or a related field.

Strong project coordination and organizational skills.

Excellent communication and interpersonal skills.

Able to work under pressure and manage multiple projects simultaneously.

Strong attention to detail and a good sense of aesthetics.

Able to work independently as well as as part of a team.

Problem-solving mindset with the ability to make quick decisions during events.

Willing to work flexible hours, weekends, and public holidays when required.

Good command of English*, both written and spoken.

Experience working with luxury weddings, destination weddings, hotels, or international clients* is highly preferred.

Knowledge of Bali's wedding venues and event vendors is an advantage.

Able to use basic Microsoft Office / Google Workspace. Knowledge of project management or design-related tools is a plus.

PERSONAL QUALITIES

We are looking for someone who is:

Highly organized and responsible

Detail-oriented

Proactive and solution-oriented

Calm under pressure

Creative and visually aware

Good at communication and negotiation

Team-oriented

Passionate about weddings and events

Professional in dealing with clients and partners

WHAT WE OFFER

Competitive salary based on experience

Opportunity to work on luxury and destination weddings in Bali*

Opportunity to work with international clients, wedding planners, hotels, and vendors

Professional and dynamic working environment

Exposure to high-end wedding and event production

ABOUT US

We are a professional wedding planner and private honeymoon tour operator based in Bali. Varawedding serves overseas couples coming to Bali celebrating their wedding & honeymoon. Consider us as your trusted partner to celebrate your wedding & honeymoon celebration in Bali or other area in Indonesia.

We understand that wedding is the most important moments in someone’s life and along with the growth of the Internet in the region, varawedding will give you the opportunity to connect with the most extensive wedding information and honeymoon guides in Singapore, Malaysia and Indonesia. These comprehensive sources of information will benefit the couples-to-be and the wedding industries alike.

By joining varawedding, supported by the Weddingku Group, the most integrated wedding media in Indonesia with community members spread out world wide, you will enjoy the variety of benefits and access to the end-users.