Project Assistant (Construction Site & MEP Coordination)

PT Talenta Eksekutif Asia (Matcha Talent); Jawa Barat; On-site; IDR 89,280,000 - 156,240,000; Full time

Job summary

PT Talenta Eksekutif Asia (Matcha Talent) is seeking a Project Assistant to coordinate daily construction site activities across MEP, HVAC, fire protection, and civil/structural works. You will monitor progress, allocate manpower and equipment, and ensure alignment among project owners, supervisors, contractors, and suppliers.

The role requires organizing coordination meetings, maintaining site records, and ensuring timely resolution of issues to support smooth project delivery.

Qualifications

• Minimum Bachelor's Degree (S1) in Engineering, Construction Management, Project Management, or a related field.
• Minimum 2–3 years of professional experience in Construction Project Coordination, Site Coordination, or Project Assistance within Construction, Engineering, or MEP projects.
• Demonstrated hands-on experience coordinating MEP and civil construction activities, including construction progress monitoring, manpower allocation, equipment deployment, and site resource management.
• Practical experience liaising with project owners, supervision consultants, general contractors, subcontractors, and suppliers to resolve site-related issues.
• Experience preparing daily and weekly site reports, maintaining coordination logs, tracking project progress, and following up on outstanding construction issues.
• Strong understanding of MEP construction systems, including plumbing, electrical, HVAC, and fire protection, alongside fundamental civil construction processes and interdisciplinary coordination.
• Ability to interpret MEP and civil construction drawings, understand construction sequencing, work-front handovers, and identify potential conflicts between concurrent activities.
• Proficiency in Microsoft Excel for maintaining coordination logs, progress trackers, and preparing structured daily and weekly project reports.
• Strong communication, stakeholder coordination, organizational skills, problem-solving capabilities, and ability to work effectively under construction project pressures.
• Able to manage competing priorities and coordinate among multiple stakeholders to achieve practical and timely resolutions.
• Strong attention to detail, accountability, and documentation discipline to maintain accurate records of project instructions, commitments, and follow-up actions.
• Possession of a valid Indonesian driving license (SIM A or SIM C).
• Professional English proficiency, both spoken and written, for business communication, technical coordination, and project documentation.
• Ability to read Chinese construction drawings, technical instructions, and project documentation is a plus.

Responsibilities

• Construction Site Coordination: Coordinate daily MEP and selected civil/structural construction activities, monitoring work progress, manpower allocation, and equipment deployment across project work areas.
• Client & Supervision Consultant Liaison: Communicate project owner and supervision consultant instructions, inspection requirements, and corrective action requests; track inspection submissions and issue resolution.
• Contractor & Subcontractor Coordination: Coordinate work-front handovers, construction sequencing, drawing reviews, and technical briefings while monitoring subcontractor progress and contractual commitments.
• Material & Equipment Coordination: Liaise with suppliers and warehouse teams to monitor material deliveries, incoming inspections, storage, and issuance; identify shortages and emulate potential schedule disruptions.
• Site Resource & Logistics Management: Coordinate material delivery schedules, equipment deployment, work-area allocation, temporary water and power connections, and resolve site resource conflicts.
• Project Meetings & Issue Resolution: Organize site coordination meetings, prepare meeting minutes, and monitor the implementation and closure of agreed actions and corrective measures.
• Project Progress Monitoring & Reporting: Prepare daily and weekly site reports, maintain coordination logs and issue trackers, and ensure clear accountability, deadlines, and follow-up documentation.

Skills

Project coordination

Stakeholder management

Communication

Organizational skills

Problem-solving

Education

Bachelor's degree in Engineering/Construction Management/Project Management

Tools

Microsoft Excel

Job description

Our client is an Indonesian construction and engineering company involved in delivering construction projects requiring multidisciplinary technical coordination. Its operations involve integrating design documentation, engineering requirements, and construction execution to support effective project delivery.

The company's engineering activities require close collaboration between civil, structural, mechanical, electrical, and plumbing (MEP) disciplines. Through technical drawing preparation, BIM modeling, construction coordination, and project documentation, the company supports the alignment of engineering designs with practical site requirements.

With project assignments across Jakarta, Cikarang, Karawang, Batam, and Surabaya, they are strengthening its technical design and engineering capabilities to support ongoing project requirements. The company is seeking BIM professionals who can deliver accurate, coordinated, and construction-ready models and drawings while collaborating effectively with engineering and site execution teams.

Job Role:

The Project Assistant will be responsible for coordinating daily construction site activities across Mechanical, Electrical, and Plumbing (MEP), HVAC, fire protection, and selected civil/structural works. The role focuses on supporting construction progress, coordinating site resources, and ensuring effective communication among project owners, supervision consultants, general contractors, subcontractors, and suppliers.

The successful candidate will monitor construction schedules, manpower and equipment allocation, material deliveries, and work-front readiness while maintaining accurate site coordination records. The position also requires organizing coordination meetings, following up on technical and operational issues, and ensuring timely resolution of site-related matters to support smooth project execution.

Key Responsibilities:

Construction Site Coordination: Coordinate daily MEP and selected civil/structural construction activities, monitoring work progress, manpower allocation, and equipment deployment across project work areas.

Client & Supervision Consultant Liaison: Communicate project owner and supervision consultant instructions, inspection requirements, and corrective action requests; track inspection submissions and issue resolution.

Contractor & Subcontractor Coordination: Coordinate work-front handovers, construction sequencing, drawing reviews, and technical briefings while monitoring subcontractor progress and contractual commitments.

Material & Equipment Coordination: Liaise with suppliers and warehouse teams to monitor material deliveries, incoming inspections, storage, and issuance; identify shortages and emulate potential schedule disruptions.

Site Resource & Logistics Management: Coordinate material delivery schedules, equipment deployment, work-area allocation, temporary water and power connections, and resolve site resource conflicts.

Project Meetings & Issue Resolution: Organize site coordination meetings, prepare meeting minutes, and monitor the implementation and closure of agreed actions and corrective measures.

Project Progress Monitoring & Reporting: Prepare daily and weekly site reports, maintain coordination logs and issue trackers, and ensure clear accountability, deadlines, and follow-up documentation.

Candidate Requirements:

Education: Minimum Bachelor's Degree (S1) in Engineering, Construction Management, Project Management, or a related field.

Experience:

Minimum 2–3 years of professional experience in Construction Project Coordination, Site Coordination, or Project Assistance within Construction, Engineering, or MEP projects.

Demonstrated hands‑on experience coordinating MEP and civil construction activities, including construction progress monitoring, manpower allocation, equipment deployment, and site resource management.

Practical experience liaising with project owners, supervision consultants, general contractors, subcontractors, and suppliers to resolve site‑related issues.

Experience preparing daily and weekly site reports, maintaining coordination logs, tracking project progress, and following up on outstanding construction issues.

Technical Skills:

Strong understanding of MEP construction systems, including plumbing, electrical, HVAC, and fire protection, alongside fundamental civil construction processes and interdisciplinary coordination.

Ability to interpret MEP and civil construction drawings, understand construction sequencing, work‑front handovers, and identify potential conflicts between concurrent activities.

Proficiency in construction progress monitoring, resource coordination, material delivery tracking, and site issue management.

Proficiency in Microsoft Excel for maintaining coordination logs, progress trackers, and preparing structured daily and weekly project reports.

Strong communication, stakeholder coordination, organizational skills, problem‑solving capabilities, and ability to work effectively under construction project pressures.

Able to manage competing priorities and coordinate among multiple stakeholders to achieve practical and timely resolutions.

Strong attention to detail, accountability, and documentation discipline to maintain accurate records of project instructions, commitments, and follow‑up actions.

Possession of a valid Indonesian driving license (SIM A or SIM C).

Language Skills:

Professional English proficiency, both spoken and written, for business communication, technical coordination, and project documentation.

Ability to read Chinese construction drawings, technical instructions, and project documentation is a plus.

Basic Information:

Location: Karawang, West Java, Indonesia

Business Line: Construction Contracting, Engineering & Project Delivery

Function: Project Coordination, Construction Site Operations, MEP & Civil Works Coordination, Resource Management

Reason of Hiring: New Project

Level: Specialist-support or Administrative Support

Reporting Line: Project Manager

Working Arrangement: On Site (Project-based assignments across Jakarta, Cikarang, Karawang, Batam, and Surabaya)

Working Hours: Monday-Friday, 08.00-17.00