Project Assistant

MatchaTalent; Bekasi; On-site; IDR 55,800,000 - 78,120,000; Full time

Job summary

MatchaTalent is seeking a Project Assistant to support construction site operations in Karawang, Indonesia. You will coordinate MEP, HVAC, fire protection, and selected civil activities, monitor progress, allocate manpower and equipment, and maintain clear communication among project owners, supervision consultants, general contractors, subcontractors, and suppliers.

The role requires a Bachelor’s degree in Engineering or related field, 2–3 years of coordination experience, strong Excel skills,

Qualifications

• Bachelor's degree in Engineering, Construction Management, Project Management, or a related field.
• 2–3 years of experience in construction project coordination or site coordination.
• Hands-on experience coordinating MEP and civil activities and tracking progress.
• Experience liaising with project owners, consultants, general contractors and suppliers.
• Experience preparing daily/weekly site reports and maintaining logs.

Responsibilities

• Coordinate daily MEP and selected civil activities, monitor progress and allocate resources.
• Communicate instructions and inspection requirements from project owner and consultant.
• Coordinate handovers, sequencing, drawings reviews and briefings with contractors.
• Liaise with suppliers and warehouses to monitor deliveries, inspections, storage, and issuance.
• Organize site coordination meetings, minutes, and follow-up actions.
• Prepare daily/weekly progress reports and maintain issue trackers and action logs.

Skills

Project coordination

MEP coordination

Communication

Organizational skills

Problem-solving

English proficiency

Driving license

Reading Chinese drawings

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

The candidate required to work atKarawang, Indonesia.

Client Overview

Our client is an Indonesian construction and engineering company specializing in construction contracting, engineering coordination, and project delivery. The company integrates technical planning, engineering requirements, and construction execution to support efficient project implementation.

Its operations involve coordination across civil, structural, mechanical, electrical, and plumbing (MEP) disciplines, requiring close collaboration between engineering, contractors, suppliers, and site execution teams. With project assignments across several major cities in Indonesia, the company is committed to maintaining effective site coordination, optimizing project resources, and delivering construction projects in accordance with technical requirements and project schedules.

Job Role

The Project Assistant will support daily construction site operations by coordinating Mechanical, Electrical, and Plumbing (MEP), HVAC, fire protection, and selected civil and structural activities. The role focuses on monitoring construction progress, coordinating manpower and equipment allocation, tracking material deliveries, and maintaining effective communication among project owners, supervision consultants, general contractors, subcontractors, and suppliers.

The successful candidate will help ensure construction activities proceed according to project schedules and site requirements. Responsibilities also include organizing coordination meetings, maintaining project records, tracking outstanding issues, and following up on agreed actions to support smooth and timely project execution.

Key Responsibilities

• Coordinate daily MEP and selected civil and structural construction activities, monitoring work progress, manpower allocation, and equipment deployment across project areas.
• Communicate project owner and supervision consultant instructions, inspection requirements, and corrective action requests while tracking submissions and outstanding issues.
• Coordinate work-front handovers, construction sequencing, drawing reviews, and technical briefings with general contractors and subcontractors while monitoring progress against project commitments.
• Liaise with suppliers and warehouse teams to monitor material deliveries, incoming inspections, storage, and material issuance, identifying shortages and escalating potential schedule disruptions.
• Coordinate material delivery schedules, equipment deployment, work-area allocation, and temporary water and power connections while helping resolve site resource conflicts.
• Organize site coordination meetings, prepare meeting minutes, and monitor the completion of agreed actions and corrective measures.
• Prepare daily and weekly site progress reports, maintain coordination logs and issue trackers, and ensure clear documentation of responsibilities, deadlines, and follow-up actions.

Candidate Requirements

• Bachelor's degree (S1) in Engineering, Construction Management, Project Management, or a related field.
• Minimum 2–3 years of experience in construction project coordination, site coordination, or project assistance within construction, engineering, or MEP projects.
• Hands-on experience coordinating MEP and civil construction activities, including progress monitoring, manpower allocation, equipment deployment, and site resource management.
• Experience liaising with project owners, supervision consultants, general contractors, subcontractors, and suppliers to resolve construction site issues.
• Practical experience preparing daily and weekly site reports, maintaining coordination logs, tracking project progress, and following up on outstanding construction matters.
• Strong understanding of MEP systems, including plumbing, electrical, HVAC, and fire protection, as well as fundamental civil construction processes and interdisciplinary coordination.
• Ability to interpret MEP and civil construction drawings, understand construction sequencing and work-front handovers, and identify potential conflicts between concurrent site activities.
• Proficiency in construction progress monitoring, resource coordination, material delivery tracking, and site issue management.
• Proficiency in Microsoft Excel for maintaining coordination logs, progress trackers, and structured daily and weekly reports.
• Strong communication, stakeholder coordination, organizational, and problem-solving skills, with the ability to work effectively under construction project pressures.
• Ability to manage competing priorities and coordinate multiple stakeholders to achieve practical and timely resolutions.
• Strong attention to detail, accountability, and documentation discipline in maintaining accurate records of project instructions, commitments, and follow-up actions.
• Valid Indonesian driving license (SIM A or SIM C).
• Professional English proficiency in speaking and writing for business communication, technical coordination, and project documentation.
• Ability to read Chinese construction drawings, technical instructions, and project documentation is an advantage.

Job code: #914