Project Administrator

PT. Distributor Komponen Utama; Jakarta Utara; On-site; IDR 111,600,000 - 167,400,000; Full time

Job summary

PT. Distributor Komponen Utama is seeking a Project Administrator to support project coordination and documentation.

The role requires coordinating with clients and international stakeholders, preparing reports, meeting minutes, and ensuring accurate correspondence through email and PO processes. The ideal candidate has a minimum of a Diploma or Bachelor's degree, at least 3 years of related experience, advanced Excel skills, and strong organizational abilities.

Qualifications

• Diploma or Bachelor's in Engineering, Project Management, Business Administration, or related field.
• At least 3 years as Project Administrator/Coordinator/Operations Administrator in Oil & Gas/EPC/Refinery sectors.
• Experience in project reports, meeting minutes, client emails with international stakeholders.
• Advanced Excel skills: VLOOKUP/XLOOKUP, Pivot Tables, formulas, formatting, dashboards.
• Proficiency with MS Project, Google Workspace, Asana or Trello.
• Fluent English for written and spoken communication with international clients.
• Strong organizational and documentation skills; able to coordinate schedules and multiple activities.
• Detail-oriented, proactive, independent and collaborative, able to work under tight deadlines.

Education

Diploma/Bachelor's degree

Tools

Microsoft Project

Asana

Trello

Google Workspace

Job description

Project Administrator – Candidate Requirements

• Education: Minimum Diploma (D3) or Bachelor's Degree (S1) in Engineering, Project Management, Business Administration, or a related field.


• Experience: Minimum 3 years of experience as a Project Administrator, Project Coordinator, Project Admin, or Operations Administrator, preferably in the Oil & Gas, EPC, Petrochemical, Refinery, LNG, or Industrial sector.


• Project Documentation: Proven experience in preparing project reports, meeting minutes, and professional email correspondence with clients and international stakeholders. Familiarity with Purchase Orders (PO), project documentation, and progress reporting is preferred.


• Microsoft Excel: Advanced proficiency in VLOOKUP/XLOOKUP, Pivot Tables, formulas, conditional formatting, project tracking, Gantt Charts, and KPI dashboards.


• Project Management Tools: Proficient in Microsoft Project, Google Workspace, and project management platforms such as Asana or Trello.


• Language: Good command of written and spoken English, with the ability to communicate effectively with clients and international stakeholders.


• Key Competencies: Strong organizational and documentation skills, with the ability to coordinate schedules, meetings, and multiple project activities simultaneously.


• Personal Attributes: Detail-oriented, proactive, excellent communication skills, able to work independently and collaboratively, multitask effectively, and perform well under tight deadlines.