Project Administrator

Aurora Talent; Jakarta Pusat; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

Aurora Talent is recruiting for a Project Administrator to join our energy client’s Jakarta team. You will support project documentation, meeting coordination, reporting, and general administrative tasks while ensuring smooth communication between internal teams and external stakeholders.

The role is ideal for fresh graduates or those with up to 1 year of project administration experience, offering a chance to grow within a dynamic project environment in the energy sector.

Qualifications

• Fresh graduates or candidates with up to 1 year of experience in project administration or related roles.
• Strong organizational and time-management skills with attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage incoming and outgoing project documents, correspondence, and records.
• Maintain document registers, trackers, and organized filing systems.
• Ensure project documents are recorded, distributed, updated, and archived.
• Coordinate project meetings, prepare meeting materials, record Minutes of Meeting (MoM), and track action items.
• Support communication and coordination between internal teams, contractors, vendors, and external stakeholders.
• Prepare project reports, status updates, presentations, and administrative documents as required.
• Follow up on outstanding actions and support timely completion of project activities.
• Provide administrative support to project managers and team members, including meeting arrangements and logistics coordination.
• Maintain confidentiality and proper handling of project information and records.
• Support general project administration activities throughout the project lifecycle.

Skills

Organizational skills

Time management

Verbal & Written communication

Attention to detail

Multitasking

Stakeholder coordination

Tools

Microsoft Office

Job description

We are currently supporting a leading energy company for the hire of a Project Administrator to join their growing Project team. The role supports project documentation, correspondence management, meeting coordination, reporting, and general administrative activities while ensuring effective communication between internal teams and external stakeholders.

Position: Project Administrator

Location: Jakarta

Responsibilities:

• Manage incoming and outgoing project documents, correspondence, and records.
• Maintain document registers, trackers, and organized filing systems.
• Ensure project documents are properly recorded, distributed, updated, and archived.
• Coordinate project meetings, prepare meeting materials, record Minutes of Meeting (MoM), and track action items.
• Support communication and coordination between internal teams, contractors, vendors, and external stakeholders.
• Prepare project reports, status updates, presentations, and administrative documents as required.
• Follow up on outstanding actions and support timely completion of project activities.
• Provide administrative support to project managers and team members, including meeting arrangements and logistics coordination.
• Maintain confidentiality and proper handling of project information and records.
• Support general project administration activities throughout the project lifecycle.

Requirements:

Experience & Skills:

• Fresh graduates or candidates with up to 1 year of experience in project administration, project secretary, document control, administration, or related roles.
• Strong organizational and time-management skills with attention to detail.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong coordination and follow-up skills.
• Experience in engineering, construction, energy, or project-based environments is an advantage.