Contract Administrator

Aurora Talent; Jakarta Pusat; On-site; IDR 156,240,000 - 245,520,000; Full time

Job summary

Aurora Talent is seeking a Contract Administrator in Jakarta to support the Contract Owner in day-to-day management of contracts in the oil & gas sector. You will ensure contractual obligations are monitored and delivered by contractors in line with commercial, technical, and operational requirements.

You will organise kick-off meetings, monitor guarantees and insurance, assess change strategies, prepare contract variations, maintain records, and collaborate with Legal to resolve disputes.

Qualifications

• Bachelor’s degree in Business Administration, Engineering, Business Law or related field.
• Minimum of 5 years of relevant experience in oil & gas contract administration/management.
• Solid understanding of variations, claims, negotiations and contract close-out.
• Excellent negotiation and analytical abilities with good judgement.
• Strong problem solving and independent decision making skills.
• Willingness to travel to field sites when required.

Responsibilities

• Assist in organising contract kick-off meetings with departments and mobilise appointed contractors.
• Monitor validity and compliance of performance guarantees throughout the contract period.
• Manage contractual insurance requirements to ensure ongoing coverage.
• Assess change management strategies and provide approvals or recommendations.
• Prepare and communicate formal changes, instructions, and correspondence to contractors.
• Coordinate contractor requests for changes to scope, cost or schedule.
• Lead preparation, negotiation and issuance of contract variations and amendments.
• Maintain records of contract changes including financial and schedule impacts.
• Provide updates to Procurement and Control on progress, issues and actions.
• Evaluate contractor and consultant claims and respond within required timeframes.
• Work with Legal to resolve disputes, claims and disagreements relating to contracts/PO/SO.
• Support remedies including penalties, liquidated damages and incentives.
• Manage contract close-out and final documentation, including outstanding matters.
• Assess contractor performance at contract end and document outcomes.
• Ensure confidential handling of all contractual information and project documentation.

Skills

Negotiation

Analytical thinking

Decision making

Problem solving

Travel readiness

Education

Bachelor’s degree

Job description

The Contract Administrator will be responsible for supporting the Contract Owner in the day-to-day management and administration of assigned contracts. The role will ensure that contractual obligations are properly managed, monitored, and delivered by contractors in line with agreed commercial, technical, and operational requirements.

Key Responsibilities:

• Assist in organising contract kick-off meetings with the relevant Department and support the mobilisation and preparation of the appointed contractor.
• Monitor the validity and compliance of performance guarantees, ensuring they are obtained, renewed, and maintained throughout the contract period.
• Manage and monitor all contractual insurance requirements to ensure appropriate coverage remains in place.
• Assess contractors’ proposed change management strategies and provide the necessary approvals or recommendations.
• Prepare and communicate formal change notifications, contractual instructions, and other relevant correspondence to contractors.
• Facilitate the assessment and coordination of contractor requests for changes to the agreed scope, cost, or schedule.
• Lead the preparation, negotiation, and issuance of contract variations, change orders, and amendments.
• Maintain comprehensive records of contract changes, variations, and amendments, including associated financial and schedule impacts.
• Provide regular updates to the Procurement and Control team on contract progress, key issues, commercial matters, and outstanding actions.
• Evaluate contractor and consultant claims, ensuring submissions are reviewed appropriately and responses are provided within the required timeframe.
• Work closely with the Department and Legal team, where applicable, to investigate and resolve contractual disputes, claims, and disagreements relating to Contracts, Purchase Orders (PO), or Service Orders (SO).
• Support in administering contractual remedies, including penalties, sanctions, liquidated damages, incentives, and other applicable commercial measures.
• Manage the contract completion process, including preparation of final documentation, outstanding commercial matters, and formal contract close-out.
• Assess and document contractor and consultant performance at the end of the contract.
• Ensure all contractual information, commercial matters, and project documentation are handled with a high level of confidentiality.

Requirements

• Bachelor’s Degree in Business Administration, Engineering, Business Law, or a related field from a recognised university.
• At least 5 years of relevant experience within the Oil & Gas industry, particularly in contract administration, contract management, or a related function.
• Solid understanding of contract management principles, including variations, claims, commercial negotiations, and contract close-out.
• Excellent negotiation and analytical abilities, with strong judgement and the confidence to make independent decisions.
• Strong problem-solving skills and the ability to manage contractual matters effectively.
• Willing to travel to field locations, project sites, and other work locations when required