Project Coordinator

Oil States International; Batam; On-site; IDR 443,183,832 - 620,457,365; Full time

Job summary

Oil States International is seeking a Project Coordinator in Batam, Indonesia, to manage project activities and liaise with multiple departments, ensuring quality standards and timely materials availability.

The ideal candidate holds a Bachelor's degree and has 2–5 years of experience in project coordination, preferably in manufacturing. Proficiency in Microsoft Office and ERP tools is essential.

Qualifications

• Bachelor's degree in Engineering, Business, Industrial Management, or a related discipline.
• Minimum 2–5 years of project coordination experience, preferably in industrial environments.
• Excellent attention to detail and customer-focused mindset.

Responsibilities

• Coordinate and support project activities, including work orders and shop packs.
• Review sales orders and material requirements for timely availability of materials.
• Assist with procurement activities and liaise with vendors to monitor project progress.

Skills

Project Coordination

Microsoft Office Suite

ERP Systems

Multitasking

Effective Communication

Education

Bachelor's degree in Engineering, Business, or related field

Project Management certification (PMP or CAPM)

Tools

MS Project

Asana

Job description

• Coordinate and support end-to-end project activities, including creation of work orders, bills of materials, route sheets, and shop packs.
• Review sales orders and material requirements to ensure timely availability of materials.
• Assist with procurement activities, including obtaining quotations, raising purchase requisitions, and issuing purchase orders.
• Liaise with Production, Logistics, Quality Control, and vendors to monitor project progress, quality standards, and delivery schedules.
• Track vendor performance, expedite deliveries, and obtain regular status updates.
• Provide weekly project progress reports to customers and the sales team.
• Maintain technical documentation, project records, risk registers, and critical goods registers.
• Manage document control processes, ensuring records and revisions are updated in Master Control.
• Create part numbers, issue materials to jobs, and close completed jobs in the ERP system (GLOVIA).
• Support Engineering Project Managers and Project Engineers with administrative and project-related tasks.
• Participate in Quality and EHS audits and ensure compliance with Oil States Industries’ Quality and HSE Management Systems.

Qualifications & Experience

• Bachelor's degree in Engineering, Business, Industrial Management, or a related discipline.
• Project Management certification (PMP or CAPM) is an advantage.
• Minimum 2–5 years of project coordination experience, preferably within manufacturing or industrial environments.
• Familiarity with manufacturing processes, ERP systems, and scheduling tools.
• Strong proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Visio) and PDF editing software.
• Strong organizational, planning, and multitasking abilities.
• Excellent attention to detail and customer-focused mindset.
• Effective written and verbal communication skills in English.
• Proficiency in project management and scheduling tools (e.g., MS Project, Asana).
• Ability to work under pressure, manage priorities, and adapt to changing project requirements.