ADMINISTRATION MANAGER

Nusantara Global Partners; Jakarta Utara; On-site; IDR 240,000,000 - 420,000,000; Full time

Job summary

Nusantara Global Partners is seeking an Administration Manager to lead and oversee all administrative operations, internal controls, and daily organizational support. You will ensure documentation integrity, policy enforcement, and efficient office services in a fast-paced setting.

The role involves coordinating with directors, managing staff, and maintaining compliance across contracts and licenses, with an emphasis on discipline and process improvement.

Qualifications

• Minimum 3 years of experience in administration, office management, or general affairs.
• Proven experience as Administration Manager, Office Manager, or similar leadership role.
• Experience working with directors or senior management is highly valued.
• Background in corporate, professional services, hospitality, or fast-moving orgs is an advantage.
• A bachelor’s degree in Business Administration or related field is preferred.

Responsibilities

• Lead and manage all administrative functions, including documentation and internal processes.
• Oversee office operations, facilities, vendors, and general services.
• Ensure contracts, licenses, permits, and corporate documents are compliant.
• Develop, implement, and enforce administrative policies, procedures, and controls.
• Coordinate with internal departments to support operational needs.
• Supervise and manage administrative staff and support teams.
• Prepare administrative reports, updates, and summaries for management.
• Maintain confidentiality, accuracy, and discipline in administrative matters.
• Identify inefficiencies and drive improvements in administrative processes.

Skills

Staff supervision

Documentation control

Office management

Communication

Multitasking

Integrity

Education

Bachelor's degree in Business Administration

Tools

MS Office

Job description

We are looking for a highly capable, disciplined, and execution-driven Administration Manager to lead and oversee the company’s administrative operations, internal controls, and day-to-day organizational support functions.

It is not a passive support role. This role is central to ensuring operational order, documentation integrity, and internal efficiency across the organization.

What You’ll Be Doing

• Lead and manage all administrative functions, including documentation, filing systems, and internal processes.
• Oversee office operations, facilities, vendors, and general services.
• Ensure all contracts, licenses, permits, and corporate documents are properly managed and compliant.
• Develop, implement, and enforce administrative policies, procedures, and controls.
• Coordinate with internal departments to support operational and business needs.
• Supervise and manage administrative staff and support teams.
• Prepare administrative reports, updates, and summaries for management.
• Ensure confidentiality, accuracy, and discipline in all administrative matters.
• Identify inefficiencies in administrative processes and act decisively to improve them.

What We’re Looking For

1. Professional Background

• Minimum 3 years of experience in administration, office management, or general affairs.
• Proven experience as an Administration Manager, Office Manager, or similar leadership role.
• Experience working closely with directors, senior management, or business owners is highly valued.
• Background in corporate, professional services, hospitality, or fast-moving organizations is an advantage.
• A bachelor’s degree in Business Administration, Management, or a related field is preferred.

2. Administrative & Operational Excellence

• Strong understanding of administrative systems, documentation control, and internal procedures.
• Highly detail-oriented with strong organizational skills.
• Ability to build structure, order, and discipline in administrative operations.
• Comfortable managing multiple priorities and deadlines simultaneously.
• Proven ability to supervise, guide, and hold administrative staff accountable.
• Highly organized, structured, and disciplined in execution.
• Strong ownership mindset — issues are identified early and resolved properly.
• Able to operate effectively in fast-paced, high-demand environments.

4. Communication & Stakeholder Management

• Bahasa Indonesia and English is compulsory, other language will be advantages.
• Clear and professional written and verbal communication skills.
• Able to coordinate effectively with internal teams and external vendors.
• Comfortable dealing with sensitive and confidential matters.

5. Personal Attributes

• High integrity, discretion, and sound judgment.
• Calm under pressure, reliable, and trustworthy.
• Strong sense of accountability and responsibility.
• Practical, firm, and solution-oriented.