Construction Project Admin: Doc Control & Coordination

PT Ellipse Projects Indonesia; Jakarta Utara; On-site; IDR 200,880,000 - 267,840,000; Full time

Benefits offered by this job

Health insurance

Career development opportunities

Job summary

PT Ellipse Projects Indonesia seeks a Construction Project Admin (Document Control) to support end-to-end administrative and document control tasks across the project lifecycle. You will coordinate information flow between head office, site teams, clients, and subcontractors, and help ensure compliance with project standards and regulations.

The role also supports procurement, warehouse, logistics, and meeting coordination, including minutes and reporting, to maintain accurate project

Qualifications

• Bachelor degree in Engineering, Business Administration, Construction Management or related field.
• Minimum 3 years’ experience as project administrator with focus on document control.
• Experience in construction industry, especially hospital/healthcare facilities construction, is a plus.
• Proficient in document management standards and MS Office; SharePoint/AC Cloud experience.

Responsibilities

• Provide day-to-day administrative support for projects.
• Prepare, organize, maintain, and record project documents (correspondence, reports, MOUs, drawings): 140 chars max.
• Support project monitoring reports, schedules, cost summaries, permits, licenses, and compliance documents.
• Maintain accurate records of construction and maintenance work progress.
• Register, distribute, track, update, and archive all project documents as document control role.
• Monitor document review status and follow up on approvals or comments.
• Support procurement, warehouse, and logistics coordination, including material request tracking.
• Coordinate meetings and manage information flow among head office, site teams, clients, and subcontractors.
• Join meetings and prepare minutes, attendance logs, etc.
• Assist Site Manager to draft reports and presentation slides.
• Develop and implement efficient paper/electronic filing system.
• Ensure proper document retention and archival at project close.

Skills

Document control

Attention to detail

Communication

Teamwork

Education

Bachelor’s degree in Engineering/Business/Construction Management

Tools

SharePoint

Autodesk Construction Cloud

Microsoft Office

Job description

PT Ellipse Projects Indonesia seeks a Construction Project Admin (Document Control) to support end-to-end administrative and document control tasks across the project lifecycle. You will coordinate information flow between head office, site teams, clients, and subcontractors, and help ensure compliance with project standards and regulations.

The role also supports procurement, warehouse, logistics, and meeting coordination, including minutes and reporting, to maintain accurate project