Project Admin & Scheduling Coordinator

PT. Softex Indonesia; Tangerang Selatan; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

PT. Softex Indonesia is seeking an organized Executive Assistant/Administration Coordinator to support senior leaders with calendars, communications, and travel logistics.

You will manage meetings, prepare documentation, and coordinate stakeholders in Bahasa Indonesia and English, using Microsoft Office and collaboration tools. Based in BSD, Tangerang Selatan, this on‑site role contributes to smooth daily operations and confident leadership support.

Qualifications

• Bachelor's degree or equivalent professional experience in a relevant field.
• 1–3 years in administrative, executive assistant, operations support, or coordination roles; exposure to scheduling and calendar management, stakeholder support, and meeting logistics.

Responsibilities

• Proactively planning and managing schedules for leaders with prioritized calendars.
• Coordinate communications across stakeholders to ensure timely, clear information flow.
• Arrange meetings end-to-end including agendas, materials, and follow-ups.
• Coordinate travel plans and related logistics for business trips.
• Handle administrative tasks independently to improve efficiency and reduce workload.
• Adjust priorities based on business needs and leadership direction.

Skills

Calendar management

Executive support

Meeting logistics

Stakeholder coordination

Documentation preparation

Travel coordination

Organizational skills

Communication skills

Multitasking

Education

Bachelor's degree in Business Administration / related field

Tools

Microsoft Office

Collaboration tools (Teams, Zoom)

Job description

PT. Softex Indonesia is seeking an organized Executive Assistant/Administration Coordinator to support senior leaders with calendars, communications, and travel logistics.

You will manage meetings, prepare documentation, and coordinate stakeholders in Bahasa Indonesia and English, using Microsoft Office and collaboration tools. Based in BSD, Tangerang Selatan, this on‑site role contributes to smooth daily operations and confident leadership support.