Program Operations Lead, International Development (Jakarta)

Adam Smith International; Jakarta Pusat; On-site; IDR 420,000,000 - 720,000,000; Full time

Job summary

Adam Smith International (ASI) seeks an Operations Manager to oversee programme operations from Jakarta and across priority countries. The role focuses on administration, procurement, travel logistics and security, with multi-country deployment and strong donor-compliance requirements.

You will coordinate with the PMU, manage admin staff, and ensure timely, compliant operational delivery for Sage-2 in a demanding international development setting in Indonesia and beyond.

Qualifications

• A relevant degree or professional qualification in business administration, finance, management or international development or related field.
• At least five years of relevant experience in programme operations, administration or project support.
• Strong organisational skills, attention to detail and ability to manage multiple priorities.
• Strong written and spoken English and Bahasa Indonesia.
• Confidence using Microsoft Office and maintaining accurate electronic records.
• Ability to work effectively with colleagues, consultants, suppliers and partners in a multicultural environment.
• A high level of integrity and commitment to safeguarding, inclusion and responsible programme delivery.
• Knowledge of Indonesian administrative, employment, tax and compliance requirements relevant to programme operations.

Responsibilities

• Support day-to-day administration on the programme and effective operations in Jakarta and priority countries as required.
• Support the implementation and periodic updating of the programme Operations Manual and procedures.
• Coordinate office suppliers, facilities, equipment, IT requirements and asset records.
• Prepare routine operational correspondence, documentation and internal approval requests.
• Identify operational issues early and escalate risks or decisions to the Senior Project Manager.
• Support deployment of programme staff and associates across geographies.
• Coordinate due diligence checks in line with ASI and FCDO requirements.
• Support personnel mobilisation, including travel, visa, accommodation, security briefings and accounts.
• Plan, coordinate, and execute logistics for project and corporate activities.
• Coordinate domestic and international travel for programme personnel, including flights and accommodation.
• Support meetings, workshops, consultations, and regional activities.
• Prepare participant and logistics information and maintain records.
• Support travel safety and security processes and movement tracking.
• Maintain information on travel, logistics and event suppliers.
• Support procurement processes, vendor contracts and contract administration.
• Maintain procurement and supplier files and monitor delivery against terms.
• Check invoices, timesheets and supporting docs before approval and payment.
• Support expenditure tracking, reconciliations and financial record keeping.
• Maintain audit trails for operational, procurement and financial transactions.
• Apply value-for-money principles and assist with approvals and delegations.
• Support enforcement of compliance with ASI and FCDO requirements including safeguarding.

Skills

Organisational skills

English proficiency

Bahasa Indonesia

Microsoft Office

Multicultural collaboration

Education

Degree in business/finance/management or intl development

Job description

Adam Smith International (ASI) seeks an Operations Manager to oversee programme operations from Jakarta and across priority countries. The role focuses on administration, procurement, travel logistics and security, with multi-country deployment and strong donor-compliance requirements.

You will coordinate with the PMU, manage admin staff, and ensure timely, compliant operational delivery for Sage-2 in a demanding international development setting in Indonesia and beyond.