Procurement Supervisor Jakarta Pusat - Cideng Timur Procurement

Sefas Group; Jakarta Pusat; On-site; IDR 240,000,000 - 420,000,000; Full time

Job summary

SEFAS Group is seeking a Procurement Supervisor to manage end-to-end procurement for multiple business units in Jakarta. You will lead vendor sourcing, negotiations, and tender processes, while developing procurement policies and governance to ensure standard, transparent practices across the organization.

The role requires 3–5 years in procurement, strong stakeholder management, and hands-on ERP experience such as SAP/Oracle/Coupa/SAP Ariba. Excel and Google Workspace proficiency is essential.

Qualifications

• 3–5 years of experience in Procurement, Purchasing, or Supply Chain Management.
• Experience in developing or improving procurement policies, SOPs, workflows, and governance procedures.
• Hands-on experience using procurement systems or ERP platforms (e.g., SAP, Oracle, Coupa, SAP Ariba, or similar systems).
• Strong understanding of end-to-end procurement processes, including sourcing, vendor selection, tender and bidding, negotiation, purchasing, and vendor performance evaluation.
• Good communication and stakeholder management skills.
• High level of integrity, accountability, attention to detail, and ability to work independently across multiple priorities.

Responsibilities

• Managing and supervising end-to-end procurement activities for non-commercial goods, services, and project requirements across all SEFAS Group units.
• Vendor sourcing, selection, and evaluation based on pricing, quality, reliability, and service capabilities.
• Handling price negotiations and commercial discussions with vendors to ensure competitive pricing and favorable terms.
• Managing tender and bidding processes, including vendor invitations, bid evaluation, negotiation, and selection.
• Coordinating with internal users to ensure procurement specifications are identified and fulfilled.
• Monitoring procurement lead times and vendor performance to ensure timely delivery.
• Developing and implementing Procurement Policies, SOPs, guidelines, and procedures.
• Reviewing procurement workflows, approvals, and internal control mechanisms to strengthen governance.
• Managing contract administration, including review, negotiation, documentation, approval, execution, renewal, and monitoring.
• Establishing and monitoring SLAs, lead time standards, and performance indicators.
• Evaluating procurement systems and identifying opportunities for improvement and automation.
• Supporting implementation and optimization of procurement processes using best practices.
• Ensuring completeness and accuracy of procurement documentation (PR, PO, contracts, tenders).
• Preparing monthly procurement activity reports and vendor performance evaluations.
• Coordinating with Accounting for asset coding and updates in company systems (SIGNAL and KITA Apps).
• Monitoring KPIs and reporting progress and improvement initiatives to the Corporate Services Manager.
• Ensuring compliance with ISO 9001, ISO 14001, and ISO 45001 standards.

Skills

Procurement expertise

Negotiation

Vendor management

Analytical skills

MS Excel

Google Workspace

Stakeholder management

Project coordination

Problem solving

Education

Diploma or Bachelor's degree in related field

Tools

SAP

Oracle

Coupa

SAP Ariba

Job description

As a Procurement Supervisor, you will be responsible for managing and supervising end-to-end procurement activities across SEFAS Group, ensuring that goods and services are sourced efficiently, competitively, and in accordance with company requirements. You will coordinate with internal departments and external vendors, oversee purchasing and tender processes, and ensure proper contract administration. You will also be involved in developing and improving procurement policies, SOPs, systems, and governance to ensure standardized, transparent, and well-organized procurement processes across the organization.

Your Responsibilities

• Managing and supervising end-to-end procurement activities for non-commercial goods, services, and project requirements across all SEFAS Group business units and departments.
• Conducting vendor sourcing, selection, and evaluation based on pricing, quality, reliability, and service capabilities.
• Handling price negotiations and commercial discussions with vendors to ensure competitive pricing, quality, and favorable procurement terms.
• Managing tender and bidding processes, including vendor invitations, bid evaluation, negotiation, and vendor selection.
• Coordinating with internal users and relevant departments to ensure procurement specifications and requirements are properly identified and fulfilled.
• Monitoring procurement lead times and vendor performance to ensure timely delivery and service fulfillment.
• Developing and implementing Procurement Policies, SOPs, guidelines, and procedures to establish standardized procurement practices across SEFAS Group.
• Reviewing and improving procurement workflows, approval processes, authorization matrices, and internal control mechanisms to strengthen procurement governance.
• Managing contract administration, including contract review, negotiation, documentation, approval, execution, renewal, and monitoring.
• Establishing and monitoring procurement Service Level Agreements (SLAs), lead time standards, and performance indicators.
• Evaluating procurement systems and identifying opportunities for improvement, digitalization, and process automation.
• Utilizing experience with procurement systems and industry best practices to support the implementation and optimization of procurement processes at SEFAS Group.
• Ensuring completeness and accuracy of procurement documentation, including Purchase Requisitions (PR), Purchase Orders (PO), contracts, tender documents, and supporting records.
• Preparing monthly procurement activity reports and vendor selection reports, as well as periodic vendor performance evaluation reports across all SEFAS Group business units.
• Coordinating with Accounting for asset coding, registration, and updates in company systems, including SIGNAL and KITA Apps.
• Monitoring procurement KPI achievements and reporting operational progress, issues, and improvement initiatives to the Corporate Services Manager.
• Ensuring compliance with company policies and ISO 9001, ISO 14001, and ISO 45001 management system standards in all procurement activities.

Requirements & Qualifications

• Minimum Diploma (D3) or Bachelor's degree (S1) in any field; preferably in Supply Chain Management, Business Administration, Management, or related fields.
• 3–5 years of experience in Procurement, Purchasing, or Supply Chain Management.
• Strong understanding of end-to-end procurement processes, including sourcing, vendor selection, tender and bidding, negotiation, purchasing, and vendor performance evaluation.
• Experience in developing or improving procurement policies, SOPs, workflows, and governance procedures.
• Good understanding of contract management, including contract review, negotiation, documentation, approval processes, and monitoring.
• Hands-on experience using procurement systems or ERP platforms (e.g., SAP, Oracle, Coupa, SAP Ariba, or similar systems).
• Experience in implementing, improving, or adapting procurement systems and processes based on industry best practices.
• Good understanding of procurement governance, approval matrices, vendor management, and SLA development.
• Proficient in Microsoft Office, particularly Excel, and Google Workspace.
• Strong analytical, negotiation, coordination, and problem-solving skills.
• Good communication and stakeholder management skills, with the ability to work across multiple business units and departments.
• High level of integrity, accountability, attention to detail, and commitment to transparent procurement practices.
• Able to work independently and collaboratively while managing multiple priorities and deadlines.

We believe that diverse perspectives drive innovation and meaningful impact. We are proud to be an equal opportunity employer, committed to building an inclusive workplace where all individuals regardless of race, gender, age, religion, disability, sexual orientation, or background are valued and empowered. We welcome applicants from all walks of life and are dedicated to fair, respectful, and merit-based hiring practices.