General Coordinator Jakarta Utara - Marunda General Affairs

Sefas Group; Marunda; In loco; IDR 55.800.000 - 83.700.000; Tempo pieno

Descrizione del lavoro

SEFAS is seeking a General Affairs Coordinator to ensure smooth and efficient office operations by coordinating general affairs activities, facilities, assets, and administrative services. You will oversee daily GA tasks, work with internal teams and external vendors, and maintain a safe, organized workspace.

Requirements include a D3 or S1, 1–2 years GA experience, strong Excel and MS Office skills, and the ability to multitask in a fast-paced environment.

Competenze

• Minimum Diploma (D3) or Bachelor's degree (S1) in any field.
• 1–2 years of experience in General Affairs, office administration, or operational support.
• Good understanding of procurement processes, payment administration, asset management, and vendor coordination.
• Proficient in Microsoft Office, particularly Excel, and familiar with administrative systems.
• Strong organizational, coordination, and follow-up skills.
• Good communication and interpersonal skills to work effectively with internal teams and external vendors.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• High level of responsibility, integrity, and service-oriented mindset.
• Able to work independently and collaboratively in a fast-paced environment.

Mansioni

• Coordinating daily General Affairs activities, including office cleanliness, common facilities, document and goods delivery, and other operational support services.
• Managing monthly purchases of office supplies, stationery, warehouse necessities, and pantry supplies in accordance with approved budgets.
• Preparing payment requests and monitoring recurring GA expenses, including utilities, building rent, vehicle rental, insurance, security, and maintenance costs.
• Following up with the Finance team to ensure timely payment of operational expenses before their due dates.
• Preparing and submitting monthly General Affairs expense reports and asset repair reports.
• Coordinating the allocation and use of operational vehicles based on business priorities and management approval.
• Managing vehicle administration, including STNK and KIR renewals, as well as supporting vehicle insurance claims.
• Monitoring and following up on scheduled maintenance and repair activities for company assets, including air conditioners, operational vehicles, generators, and forklifts.
• Coordinating maintenance work orders and purchase requests to ensure timely execution of asset maintenance.
• Managing company asset inventory and conducting periodic stock opname to ensure accurate asset records.
• Coordinating administrative requests, including business card printing and other general affairs services.
• Monitoring daily, weekly, and monthly team activities and KPI achievements, and reporting progress and operational issues to the supervisor.
• Ensuring compliance with company policies and ISO 9001, ISO 14001, and ISO 45001 management system standards.

Conoscenze

Organizational skills

Communication

Excel

MS Office

Procurement

Vendor coordination

Asset management

Time management

Formazione

Diploma (D3)

Bachelor's degree (S1)

Strumenti

Administrative systems

Descrizione del lavoro

About the Job

As a General Affairs Coordinator, you will play an important role in ensuring smooth and efficient office operations through effective coordination of general affairs activities, office facilities, company assets, and administrative services. You will oversee daily GA activities, coordinate with internal teams and external vendors, and ensure that operational needs, maintenance, and administrative processes are handled accurately and on time. This role is essential in maintaining a well-organized, safe, and comfortable working environment.

Your Responsibilities

• Coordinating daily General Affairs activities, including office cleanliness, common facilities, document and goods delivery, and other operational support services.
• Managing monthly purchases of office supplies, stationery, warehouse necessities, and pantry supplies in accordance with approved budgets.
• Preparing payment requests and monitoring recurring GA expenses, including utilities, building rent, vehicle rental, insurance, security, and maintenance costs.
• Following up with the Finance team to ensure timely payment of operational expenses before their due dates.
• Preparing and submitting monthly General Affairs expense reports and asset repair reports.
• Coordinating the allocation and use of operational vehicles based on business priorities and management approval.
• Managing vehicle administration, including STNK and KIR renewals, as well as supporting vehicle insurance claims.
• Monitoring and following up on scheduled maintenance and repair activities for company assets, including air conditioners, operational vehicles, generators, and forklifts.
• Coordinating maintenance work orders and purchase requests to ensure timely execution of asset maintenance.
• Managing company asset inventory and conducting periodic stock opname to ensure accurate asset records.
• Coordinating administrative requests, including business card printing and other general affairs services.
• Monitoring daily, weekly, and monthly team activities and KPI achievements, and reporting progress and operational issues to the supervisor.
• Ensuring compliance with company policies and applicable ISO 9001, ISO 14001, and ISO 45001 management system standards.

Requirements & Qualifications

• Minimum Diploma (D3) or Bachelor's degree (S1) in any field.
• 1–2 years of experience in General Affairs, office administration, or operational support.
• Good understanding of procurement processes, payment administration, asset management, and vendor coordination.
• Proficient in Microsoft Office, particularly Excel, and familiar with administrative systems.
• Strong organizational, coordination, and follow-up skills.
• Good communication and interpersonal skills to work effectively with internal teams and external vendors.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• High level of responsibility, integrity, and service-oriented mindset.
• Able to work independently and collaboratively in a fast-paced environment.

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We believe that diverse perspectives drive innovation and meaningful impact. We are proud to be an equal opportunity employer, committed to building an inclusive workplace where all individuals regardless of race, gender, age, religion, disability, sexual orientation, or background are valued and empowered. We welcome applicants from all walks of life and are dedicated to fair, respectful, and merit-based hiring practices.

At SEFAS, the entire recruitment process is free of charge. We do not ask for any fees at any stage whether for applications, interviews, or job offers. Please be cautious of job listings on third-party platforms. All legitimate job opportunities are listed exclusively on our official careers website, and any application will be redirected there. If in doubt, always verify through our official site or contact us directly.