Procurement Officer (Medical Device)

Pengiklan Anonim; Jakarta Utara; On-site; IDR 89,280,000 - 167,400,000; Full time

Job summary

Pengiklan Anonim is seeking a capable Operations specialist to manage inquiries from Account Executive, verify master data, and coordinate with suppliers and warehouse to fulfill customer needs.

You will handle RFQs, negotiate prices, prepare quotes, and monitor orders. Strong communication and ERP experience are essential; training will be provided.

Qualifications

• Bachelor’s degree in management, marketing, economics, life sciences or related field.
• Indonesian citizenship and minimum 1–3 years in operations, purchasing, procurement, supply chain, import-export, logistics or order management.
• Experience with quoting, PO, supplier coordination or order processing is a plus.
• Familiar with lab equipment/medical devices and ERP/operational systems.

Responsibilities

• Manage the inquiry process by receiving, understanding, recording, and monitoring customer needs from the Account Executive.
• Verify and manage master data for customers, suppliers, and items in the operating system.
• Conduct supplier sourcing, request RFQs, evaluate offers, and negotiate prices/lead times.
• Check inventory and order history; coordinate with warehouse and suppliers.
• Calculate estimated purchase/import costs to inform selling price.
• Prepare and issue quotations, ensuring price accuracy, margins, quantities and specs.
• Manage Customer Order process by verifying POs against quotations.
• Coordinate PO requirements/change requests with Operations Coordinator.
• Monitor inquiries, quotations, and orders; provide progress updates to Account Executive.
• Ensure all transaction documents and data are stored and documented in the system.

Skills

Quotation process understanding

Purchase orders handling

Supplier coordination

Customer orders management

Analytical thinking

Communication skills

Leadership skills

Team collaboration

Education

Bachelor's degree in Management/Marketing/Economics/Life Sciences or related field

Tools

MS Office

ERP systems

Job description

Manage the inquiry process by receiving, understanding, recording, and monitoring customer needs based on information provided by the Account Executive.

Verify and manage master data for customers, suppliers, and items, and ensure the completeness of transaction information in the operational system.

Conduct supplier sourcing for new items by searching for suppliers, requesting quotations (RFQs), evaluating offers, and negotiating prices and lead times.

Check inventory availability and item transaction history, and coordinate with the Warehouse and suppliers to ensure customer needs are met.

Calculate estimated purchase/import costs, including freight, taxes, handling, and other related expenses, to serve as the basis for determining the selling price.

Prepare and issue quotations to customers through the system, ensuring the accuracy of prices, margins, quantities, specifications, and other supporting information.

Manage the Customer Order process by verifying customer Purchase Orders against quotations and ensuring order details are correct before further processing.

Coordinate with the Operations Coordinator regarding Purchase Order requirements, changes to order information, and the resolution of operational issues.

Monitor and update the status of inquiries, quotations, and customer orders, and provide regular progress updates to the Account Executive.

Ensure that all transaction documents and operational data are stored, kept up to date, and properly documented in the company’s system.

Requirements:

• Bachelor’s degree (S1) in Management, Marketing, Economics, Life Sciences (Chemistry, Biology, Food Technology), or a related field.
• Indonesian citizenship.
• Min. 1–3 years of work experience in operations, purchasing, procurement, supply chain, import-export, logistics, or customer order management.
• Experience handling the quoting process, purchase orders, supplier coordination, or customer orders is a plus.
• Understanding of the quoting process, supplier management, and order processing administration.
• Familiarity with laboratory equipment and medical devices, as well as their practical application in the field.
• Proficiency in MS Office and English language skills are a plus.
• Experience using ERP systems, operational systems, or similar systems is a plus, particularly regarding pricing, order management, and transaction administration.
• Possess analytical thinking, problem-solving, communication, and leadership skills.
• Be communicative, meticulous, detail-oriented, responsible, and able to work toward targets and meet deadlines.
• Be able to work both in a team and independently, and manage various priorities.
• Note : We will provide training for this position.
• We regret to inform that only shortlisted candidates will be notified.