Procurement Assistant Manager - Manager

Indodana; Indonesia; On-site; IDR 279,000,000 - 390,600,000; Full time

Job summary

Indodana is seeking a strategic procurement professional to lead sourcing, negotiations, and vendor management across national and regional partners. You will shape ToP, BOQ, and SLAs with advertising and logistics suppliers and ensure cost efficiency.

You will develop SOPs for contracting, oversee ERP PO processes in Oracle, and manage annual retainer contracts in collaboration with Area Marketing. Strong Excel and contract/tax knowledge are essential.

Qualifications

• Bachelor’s degree in Management, Business, Accounting, or Engineering.
• 4–5 years in procurement/sourcing with 2+ years in supervision.
• Experience in marketing/advertising/brand side preferred; strong contract/ERP/tax knowledge.

Responsibilities

• Lead sourcing, price negotiations, ToP, BOQ, and SLAs with vendors and 3PL providers.
• Develop and enforce SOPs for national and regional vendor contracting.
• Manage annual retainer contracts with regional vendors in collaboration with Area Marketing.
• Oversee RFP/RFQ processes and ensure compliance with permits and local taxes.
• Oversee PO creation and archiving in Oracle ERP; prepare cost reports for management/audit.
• Verify vendor invoices against handover minutes and field documentation before payment.

Skills

Procurement/Sourcing

Supervisory

Oracle ERP

Excel (Pivot, VLOOKUP)

Contract & Tax knowledge

Education

Bachelor's degree in Management/Business/Accounting/Engineering

Tools

Oracle ERP

MS Excel (Advanced)

Job description

Job Description

• Lead sourcing, price negotiations, Terms of Payment (ToP), Bill of Quantities (BOQ), and Service Level Agreements (SLAs) with OOH, Videotron, Event, POSM vendors, Interior/ME contractors, and 3PL logistics providers.
• Develop, establish, and enforce Standard Operating Procedures (SOPs) for national and regional vendor contracting to ensure compliance and cost-efficiency.
• Manage annual retainer contracts for regional vendors (Printing, Production, Event Organizers) in close collaboration with Area Marketing teams.

Job Description

Strategic Sourcing & Commercial Negotiation:

• Lead sourcing, price negotiations, Terms of Payment (ToP), Bill of Quantities (BOQ), and Service Level Agreements (SLAs) with OOH, Videotron, Event, POSM vendors, Interior/ME contractors, and 3PL logistics providers.

Vendor & SOP Governance:

• Develop, establish, and enforce Standard Operating Procedures (SOPs) for national and regional vendor contracting to ensure compliance and cost-efficiency.
• Manage annual retainer contracts for regional vendors (Printing, Production, Event Organizers) in close collaboration with Area Marketing teams.

Legal, Tax & Regulatory Compliance:

• Oversee Request for Proposal (RFP) and Request for Quotation (RFQ) processes.
• Ensure vendor legal compliance, validity of advertising permits, and local tax compliance (PPh and VAT).

ERP System & Cost Control:

• Oversee accurate creation, issuance, and archiving of Purchase Orders (POs) within Oracle ERP.
• Prepare periodic OOH rental cost summary reports for management review and internal audit purposes.

Service Validation & Invoice Approval:

• Verify and validate vendor invoices against Minutes of Handover (BAST) and photo documentation submitted by the Field Operations team prior to payment authorization.

Qualifications

• Minimum Bachelor's degree in Management, Business, Accounting, Engineering, or a related field.
• Minimum 4–5 years in Procurement/Sourcing, with at least 2 years in a Supervisory or Assistant Manager capacity (experience in a Marketing/Advertising Agency or Brand-side is preferred). Technical Skills:
  • Proficient in ERP Procurement systems (preferably Oracle).
  • Advanced MS Excel skills (VLOOKUP, Pivot Tables, financial/commercial reporting).
  • Good understanding of commercial contract drafting, advertising permits, and Indonesian taxation (PPh & VAT)