Procurement Analyst (Logistic)

PT SMART Tbk; Jakarta Pusat; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

PT SMART Tbk in Jakarta is seeking a Procurement Analyst to support strategic sourcing, RFQ processes, supplier evaluations, and contract drafting within Logistics. You will coordinate cross-functional teams and ensure timely tendering and supplier communication.

The ideal candidate excels in Excel data analysis, stakeholder engagement, and negotiation, with a track record of improving procurement processes.

Qualifications

• Advanced proficiency in Microsoft Excel and analytical tools.
• Strong ability to analyze large data sets and extract insights.
• Proven track record in procurement, sourcing, or supplier evaluation.
• Experience drafting and reviewing vendor agreements and contracts.
• Excellent negotiation and stakeholder management skills.
• Ability to present findings clearly to top management.
• Knowledge of RFQ/tender processes and supplier qualification.

Responsibilities

• Collect data and analyze internal and external factors affecting spend and market dynamics.
• Assist in RFQ development and supplier participation, including consolidating responses.
• Input supplier responses into qualitative assessment models and verify scoring completeness.
• Support Tender Committee during negotiations and communicate results to suppliers.
• Generate and submit contract drafts to Category Managers Logistics.
• Research market prices to support procurement budgeting.
• Produce ad-hoc procurement insights from secondary sources for planning.

Skills

Data analysis

Stakeholder management

Negotiation

Presentation skills

Vendor relations

Time management

Tools

Excel

ERP systems

Job description

Responsibilities

• Collect data and conduct analysis on internal factors such as spend and customer requirements, as well as external factors such as industry and market dynamics, and product/services trends
• Assist in the development of Request for Quotation (RFQ) to collect supplier information, including confirming supplier’s participation, sending RFQ template, and consolidating RFQ responses from suppliers Logistic ( Transportation & Warehouse)
• Input technical responses from supplier to qualitative assessment model and check completeness of technical scoring as part of supplier proposal evaluation process
• Support Tender Committee during negotiation phase by consolidating new quotation from suppliers transportation and informing negotiation result to suppliers
• Generate and submit contract draft to relevant Category Managers Logistics
• Conduct research on market price for new requirements in support of Procurement Budgeting cycle
• Generate ad-hoc Procurement insights in accordance with reporting requirements to support Procurement planning and execution by conducting research with secondary sources and external subscription material

Responsibilities

Strategic Planning and Sourcing Execution

• Collect data and conduct analysis on internal factors such as spend and customer requirements, as well as external factors such as industry and market dynamics, and product/services trends
• Assist in the development of Request for Quotation (RFQ) to collect supplier information, including confirming supplier’s participation, sending RFQ template, and consolidating RFQ responses from suppliers Logistic ( Transportation & Warehouse)
• Input technical responses from supplier to qualitative assessment model and check completeness of technical scoring as part of supplier proposal evaluation process
• Support Tender Committee during negotiation phase by consolidating new quotation from suppliers transportation and informing negotiation result to suppliers
• Generate and submit contract draft to relevant Category Managers Logistics
• Conduct research on market price for new requirements in support of Procurement Budgeting cycle
• Generate ad-hoc Procurement insights in accordance with reporting requirements to support Procurement planning and execution by conducting research with secondary sources and external subscription material

Spot Buy and Fast Track Purchasing

• Perform follow-up on technical evaluations with internal stakeholders to ensure timeliness of tendering process
• Create Quotation Comparison Form (QCF) if required and check if any existing QCF to fulfill requirement
• Identify prospective suppliers transportation from preferred supplier list / market research / Competent Division’s suggestion
• Prepare and issue RFx documents and facilitate communications between internal stakeholders and suppliers
• Perform quantitative and qualitative supplier proposal assessment and develop supplier transportation shortlist
• Analyze quotation from shortlisted suppliers transportation and conduct meeting to negotiate quotation
• Perform responses and awards to supplier transportation based on negotiation results and initiate approval to authorized approvers as part of QCF process
• Determine PO terms and conditions in conjunction with the Spot Buy Manager and Category Manager Logistic
• Gather supplier’s documentations required to make request for new supplier master data creation
• Facilitate communication with supplier transportation to confirm participation in RFQ session, including sending RFQ invites to selected suppliers transportation and consolidating RFQ responses
• Monitor expected delivery date and support follow-up communication with suppliers for updates

Service Management & Continuous Improvement

• Secure knowledge transfer and exchange by storing and maintaining (analytical) project deliverables and templates
• Proactively search and communicate category specific news and trends to Category Management Team
• Support Category Manager Logistic in identifying opportunities for continuous process improvement and increasing overall process effectiveness
• Provide qualitative and quantitative feedback to Category Managers Logistics on recurring high value spot buys, including opportunities for consolidating demand and establishing new contract, identifying preferred suppliers, etc.
• Develop effective working relationships with key internal and external stakeholders

Audit & Compliance

• Ensure that hard copy documents have been scanned and recorded as per legal requirements in chronological order
• Drive consistent implementation of the organization’s policies, processes and business practices to ensure compliance
• Support auditors and legal authorities with the required information

Requirements

• Advanced proficiency in Microsoft Excel, with the ability to analyze and manage large datasets.
• Ability to work effectively under tight deadlines and pressure.
• Strong learning agility and willingness to adapt quickly.
• Excellent analytical and systematic problem-solving skills.
• Strong presentation skills, including preparing QCF presentations for top management.
• Ability to draft vendor agreements using legal-approved templates.
• Good communication, negotiation, and stakeholder management skills.