Procurement Administration Specialist

JAPFA; Indonesia; On-site; IDR 44,640,000 - 78,120,000; Full time

Job summary

PT Japfa Food Indonesia is seeking a detail-oriented Procurement Administration Staff to support the procurement team in administrative purchasing processes and record-keeping. You will handle requisitions, POs, vendor data, and documentation.

Ideal candidates have a Diploma (D3) in a related field, 1–2 years in an administrative or procurement role, and strong MS Office skills. Bahasa Indonesia and English proficiency is required to collaborate with internal teams and suppliers.

Qualifications

• Diploma (D3) in Administration, Business Management, Supply Chain, or related field.
• 1–2 years' experience in an administrative role, preferably in procurement or supply chain.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time-management skills with strong attention to detail.
• Fluent in Bahasa Indonesia; working knowledge of English.
• Strong interpersonal skills; able to work collaboratively in a team.
• Proactive and able to prioritize tasks and meet deadlines.
• Familiarity with procurement software or ERP systems is a plus.

Responsibilities

• Process purchase requisitions and purchase orders accurately and timely.
• Maintain and update vendor information; ensure data is current.
• Communicate with suppliers on order status, delivery schedules, discrepancies.
• Prepare and review procurement documents (contracts, invoices, shipping docs).
• Organize procurement files (physical and digital) for easy retrieval.
• Support data entry, report generation, and analysis.
• Coordinate with finance and warehouse for smooth operations.
• Identify and resolve procurement administration issues.
• Perform other admin duties as assigned by procurement manager.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Bahasa Indonesia

English

Attention to detail

Team collaboration

Education

Diploma (D3) in Administration/Business/SC

Tools

Procurement ERP

Job description

PT Japfa Food Indonesia is seeking a detail-oriented Procurement Administration Staff to support the procurement team in administrative purchasing processes and record-keeping. You will handle requisitions, POs, vendor data, and documentation.

Ideal candidates have a Diploma (D3) in a related field, 1–2 years in an administrative or procurement role, and strong MS Office skills. Bahasa Indonesia and English proficiency is required to collaborate with internal teams and suppliers.