Payroll & HRIS Specialist

MatchaTalent; Bekasi; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

MatchaTalent is seeking an experienced Payroll & HRIS Specialist to join our internal team and manage payroll operations for multiple corporate clients. The role focuses on Mekari Talenta HRIS, attendance management, and payroll processing, with BPJS administration and client coordination in English.

The ideal candidate has at least 2 years in payroll/HR operations, strong Excel/Sheets skills, and hands-on Mekari Talenta proficiency.

Qualifications

• Minimum Diploma or Bachelor's degree in Accounting, Finance, Human Resources, or related disciplines.

Responsibilities

• Manage and maintain employee attendance and payroll-related data using Mekari Talenta.
• Audit attendance records, identify discrepancies, and ensure data accuracy.
• Reconcile attendance data between Mekari Talenta, fingerprint systems, and client operational teams.
• Calculate monthly employee remuneration, including allowances, deductions, overtime, and attendance-based adjustments.
• Prepare monthly payroll summaries, employee payslips, and payroll cost reports.
• Ensure payroll calculations are completed accurately and within established deadlines.
• Manage BPJS Kesehatan and BPJS Ketenagakerjaan administration for corporate clients.
• Maintain employee membership records and coordinate monthly BPJS billing.
• Support payroll-related statutory compliance and documentation.
• Communicate professionally with corporate clients in English through email and WhatsApp.
• Join client communication groups and proactively coordinate payroll requirements.
• Provide fast responses, regular progress updates, and timely follow-ups.
• Resolve payroll discrepancies and administrative issues in coordination with client representatives.
• Maintain accurate and confidential payroll records.
• Prepare monthly payroll reports and supporting documentation.
• Support continuous improvements in payroll accuracy, efficiency, and HRIS utilization.

Skills

Payroll processing

Data reconciliation

English communication

BPJS administration

Mekari Talenta HRIS

Attendance management

Excel/Google Sheets

Education

Diploma or Bachelor's degree in Accounting/Finance/HR

Tools

Mekari Talenta HRIS

Fingerprint attendance systems

Microsoft Excel

Google Sheets

Job description

About MatchaTalent

MatchaTalent is a recruitment and HR solutions company providing professional talent acquisition, payroll administration, and HR support services to corporate clients across various industries.

We are seeking an experienced Payroll & HRIS Specialist to join our internal team and manage payroll operations for multiple corporate clients. This position requires strong hands-on expertise in Mekari Talenta HRIS, particularly attendance management, payroll processing, data reconciliation, and employee administration.

Key Responsibilities

Mekari Talenta HRIS Management

• Manage and maintain employee attendance and payroll-related data using Mekari Talenta.
• Audit attendance records, identify discrepancies, and ensure data accuracy.
• Reconcile attendance data between Mekari Talenta, fingerprint systems, and client operational teams.

Payroll Processing & Administration

• Calculate monthly employee remuneration, including allowances, deductions, overtime, and attendance-based adjustments.
• Prepare monthly payroll summaries, employee payslips, and payroll cost reports.
• Ensure payroll calculations are completed accurately and within established deadlines.

BPJS & Statutory Administration

• Manage BPJS Kesehatan and BPJS Ketenagakerjaan administration for corporate clients.
• Maintain employee membership records and coordinate monthly BPJS billing.
• Support payroll-related statutory compliance and documentation.

Client Coordination & Communication

• Communicate professionally with corporate clients in English through email and WhatsApp.
• Join client communication groups and proactively coordinate payroll requirements.
• Provide fast responses, regular progress updates, and timely follow-ups.
• Resolve payroll discrepancies and administrative issues in coordination with client representatives.

Payroll Reporting & Data Management

• Maintain accurate and confidential payroll records.
• Prepare monthly payroll reports and supporting documentation.
• Support continuous improvements in payroll accuracy, efficiency, and HRIS utilization.

Candidate Requirements

Education

• Minimum Diploma or Bachelor's degree in Accounting, Finance, Human Resources, or related disciplines.

Experience

• Minimum 2 years of professional experience in payroll administration, payroll processing, or HR operations.
• Mandatory: Proven hands-on experience using Mekari Talenta HRIS, particularly attendance management, payroll processing, and employee data administration.
• Experience handling BPJS Kesehatan and BPJS Ketenagakerjaan administration.
• Experience managing payroll for multiple companies or outsourced payroll clients is preferred.

Technical Skills

• Strong operational proficiency in Mekari Talenta HRIS.
• Proficient in Microsoft Excel or Google Sheets for payroll calculations and reconciliation.
• Good understanding of Indonesian payroll regulations, statutory deductions, and BPJS contributions.
• Familiarity with attendance reconciliation, fingerprint systems, and payroll reporting.

Personal Competencies

• Highly responsive and proactive in communicating with clients.
• Willing to participate actively in client WhatsApp groups.
• Strong attention to detail, confidentiality, and accountability.
• Able to work independently and manage multiple payroll deadlines.
• Excellent organizational, problem-solving, and time-management skills.

Language

• Good written and verbal English communication skills, particularly for professional client correspondence.