Payroll & HRIS Specialist

MatchaTalent; Jakarta Pusat; Vor Ort; IDR 100.440.000 - 145.080.000; Vollzeit

Zusammenfassung

MatchaTalent is seeking an experienced Payroll & HRIS Specialist to join our internal team in Jakarta. You will manage payroll operations for multiple corporate clients with a strong focus on Mekari Talenta HRIS, attendance management, and data reconciliation.

You will handle BPJS Kesehatan and BPJS Ketenagakerjaan administration, prepare payroll summaries, payslips, and reports. Excellent English communication with clients is essential.

Qualifikationen

• Minimum 2 years of payroll administration experience.
• Mandatory: Proven hands-on Mekari Talenta HRIS experience.
• Experience handling BPJS Kesehatan and BPJS Ketenagakerjaan.
• Experience managing payroll for multiple companies or outsourced clients is preferred.

Aufgaben

• Manage Mekari Talenta HRIS attendance data and payroll-related records.
• Audit attendance, resolve discrepancies, and ensure data accuracy.
• Reconcile attendance between Mekari Talenta, fingerprint systems, and client teams.
• Calculate monthly remuneration including allowances, deductions, overtime, and adjustments.
• Prepare payroll summaries, payslips, and cost reports.
• Ensure payroll tasks are completed within deadlines.
• Handle BPJS Kesehatan and BPJS Ketenagakerjaan administration.
• Maintain client communications in English via email/WhatsApp.
• Provide timely updates, resolve payroll issues with clients, and coordinate needs.
• Maintain confidential payroll records and supporting documentation.

Kenntnisse

Payroll processing

Attendance management

Data reconciliation

Employee administration

Excel/Sheets

English communication

BPJS administration

Ausbildung

Accounting/Finance/HR degree

Tools

Mekari Talenta HRIS

Jobbeschreibung

About MatchaTalent

MatchaTalent is a recruitment and HR solutions company providing professional talent acquisition, payroll administration, and HR support services to corporate clients across various industries.

We are seeking an experienced Payroll & HRIS Specialist to join our internal team and manage payroll operations for multiple corporate clients. This position requires strong hands-on expertise in Mekari Talenta HRIS, particularly attendance management, payroll processing, data reconciliation, and employee administration.

Key Responsibilities

Mekari Talenta HRIS Management

• Manage and maintain employee attendance and payroll-related data using Mekari Talenta.
• Audit attendance records, identify discrepancies, and ensure data accuracy.
• Reconcile attendance data between Mekari Talenta, fingerprint systems, and client operational teams.

Payroll Processing & Administration

• Calculate monthly employee remuneration, including allowances, deductions, overtime, and attendance-based adjustments.
• Prepare monthly payroll summaries, employee payslips, and payroll cost reports.
• Ensure payroll calculations are completed accurately and within established deadlines.

BPJS & Statutory Administration

• Manage BPJS Kesehatan and BPJS Ketenagakerjaan administration for corporate clients.
• Maintain employee membership records and coordinate monthly BPJS billing.
• Support payroll-related statutory compliance and documentation.

Client Coordination & Communication

• Communicate professionally with corporate clients in English through email and WhatsApp.
• Join client communication groups and proactively coordinate payroll requirements.
• Provide fast responses, regular progress updates, and timely follow-ups.
• Resolve payroll discrepancies and administrative issues in coordination with client representatives.

Payroll Reporting & Data Management

• Maintain accurate and confidential payroll records.
• Prepare monthly payroll reports and supporting documentation.
• Support continuous improvements in payroll accuracy, efficiency, and HRIS utilization.

Candidate Requirements

Education

• Minimum Diploma or Bachelor's degree in Accounting, Finance, Human Resources, or related disciplines.

Experience

• Minimum 2 years of professional experience in payroll administration, payroll processing, or HR operations.
• Mandatory: Proven hands-on experience using Mekari Talenta HRIS, particularly attendance management, payroll processing, and employee data administration.
• Experience handling BPJS Kesehatan and BPJS Ketenagakerjaan administration.
• Experience managing payroll for multiple companies or outsourced payroll clients is preferred.

Technical Skills

• Strong operational proficiency in Mekari Talenta HRIS.
• Proficient in Microsoft Excel or Google Sheets for payroll calculations and reconciliation.
• Good understanding of Indonesian payroll regulations, statutory deductions, and BPJS contributions.
• Familiarity with attendance reconciliation, fingerprint systems, and payroll reporting.

Personal Competencies

• Highly responsive and proactive in communicating with clients.
• Willing to participate actively in client WhatsApp groups.
• Strong attention to detail, confidentiality, and accountability.
• Able to work independently and manage multiple payroll deadlines.
• Excellent organizational, problem-solving, and time-management skills.

Language

• Good written and verbal English communication skills, particularly for professional client correspondence.