Operations Admin Pekanbaru

PT. Pelayaran Nasional Santan Prima Bahari; Kota Pekanbaru; On-site; IDR 44,640,000 - 78,120,000; Full time

Job summary

PT. Pelayaran Nasional Santan Prima Bahari in Pekanbaru is seeking an Administrative Assistant to support the Operation Team with vessel and shipment administration. You will input and update operational data in the ERP system, prepare documents, and generate reports.

A hands-on, detail-oriented person who can work under deadlines and in a team is needed. The role requires a Bachelor’s degree in Administration/Management/Shipping, at least 1 year in admin, and proficiency in MS Office; ERP

Qualifications

• Bachelor’s Degree in Administration, Management, Shipping, or related field.
• Minimum 1 year of experience in administration, preferably in shipping, logistics, or operations.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Familiar with ERP systems and data entry is an advantage.
• Detail-oriented, accurate, and well-organized.
• Able to work with deadlines and handle multiple tasks.
• Good communication and follow-up skills.

Responsibilities

• Support the Operation Team in handling vessel and shipment administration.
• Input and update operational data into the ERP system, including vessel timesheets, premiums, and other operational records.
• Prepare and organize vessel and shipment documents, including SPAL, trip closing documents, and agency documents.
• Prepare operational reports such as timesheet, draft survey, premium, and other required reports.
• Assist in processing administrative requests for vessel needs, including goods, fresh water, and shipment payments.
• Follow up on incomplete documents and data with the relevant teams.
• Maintain accurate and organized operational records and filing.

Skills

Microsoft Excel

Data entry

Microsoft Office

Education

Bachelor's degree in Administration/Management/Shipping

Tools

ERP systems

Job description

• Support the Operation Team in handling vessel and shipment administration.
• Input and update operational data into the ERP system, including vessel timesheets, premiums, and other operational records.
• Prepare and organize vessel and shipment documents, including SPAL, trip closing documents, and agency documents.
• Prepare operational reports such as timesheet, draft survey, premium, and other required reports.
• Assist in processing administrative requests for vessel needs, including goods, fresh water, and shipment payments.
• Follow up on incomplete documents and data with the relevant teams.
• Maintain accurate and organized operational records and filing.

*REQUIREMENTS*

• Bachelor’s Degree (S1) or equivalent in Administration, Management, Shipping, or a related field.
• Minimum 1 year of experience in administration, preferably in shipping, logistics, or operations.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Familiar with ERP systems and data entry is an advantage.
• Detail-oriented, accurate, and well-organized.
• Able to work with deadlines and handle multiple tasks.
• Good communication and follow-up skills.
• Able to work independently and as part of a team.
• Willing to work outside regular working hours when required.

Jalan Gatot Subroto No 38C, Kota Pekanbaru, Riau