On-Site Office & Facilities Coordinator (Indonesia)

The Palladium Group; Jakarta Pusat; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

Palladium Indonesia is seeking an Administration Officer, Corporate Services to provide day-to-day administrative and operational support for the Jakarta office. The role focuses on maintaining a well-organised, welcoming office environment and coordinating reception, mail, supplies, and facilities in a non-hybrid, on-site setting.

You will work with the Corporate Services and Finance teams to manage vendors, travel, invoicing, and basic financial administration while ensuring safety procedures

Qualifications

• Bachelor’s degree in business administration, management, finance, hospitality or related field.
• Experience in office administration, corporate services or facilities coordination.
• Experience coordinating multiple administrative and logistical requirements in a busy office.
• Experience working with vendors and external service providers.
• Experience supporting travel, procurement, invoicing or basic financial administration is desirable.
• Experience in international organisations or complex environments is a plus.

Responsibilities

• Support day-to-day operation of Palladium Indonesia office to maintain a professional, welcoming environment.
• Manage reception, greet visitors and respond to general inquiries.
• Coordinate couriers, mail and deliveries.
• Monitor office supplies and procurement of stationery, kitchen supplies and consumables.
• Maintain records of office furniture, equipment and assets.
• Coordinate routine office maintenance and utilities with building management.
• Maintain vendor database and onboarding of vendors per Palladium policies.
• Coordinate establishment and renewal of vendor agreements.
• Monitor service quality and escalate issues as needed.
• Coordinate travel arrangements for employees, consultants and visitors.
• Arrange flights, accommodation and local transport per travel policies.
• Review invoices for completeness and accuracy and assist with payments.
• Liaise with Finance and Accounts Payable for timely processing of payments.
• Provide basic workplace health, safety inductions and safety information.
• Maintain emergency contacts and safety procedures information.
• Coordinate visits by Palladium senior leadership and other personnel.

Skills

Office administration

Vendor coordination

Travel coordination

Attention to detail

Communication

Education

Bachelor’s degree or equivalent

Job description

Palladium Indonesia is seeking an Administration Officer, Corporate Services to provide day-to-day administrative and operational support for the Jakarta office. The role focuses on maintaining a well-organised, welcoming office environment and coordinating reception, mail, supplies, and facilities in a non-hybrid, on-site setting.

You will work with the Corporate Services and Finance teams to manage vendors, travel, invoicing, and basic financial administration while ensuring safety procedures