Office Planning & Expansion

Monee; Jakarta Pusat; On-site; IDR 250,000,000 - 450,000,000; Full time

Job summary

Monee is seeking an Office Expansion PIC in Jakarta to lead space planning, liaise with HODs and the CRE team, and ensure new offices meet business needs.

You will search for spaces, negotiate terms, coordinate with Legal, manage the movement plan, handle PR/PO processes, monitor timelines and budgets, and oversee fit-out progress until move-in.

Qualifications

• Bachelor's degree required with 3+ years in office expansion, facilities/workplace management, or project coordination.
• Experience negotiating lease/rental agreements and liaising with landlords/agents.
• Experience managing relocation/movement plans and coordinating cross-functional stakeholders.
• Familiarity with PR/PO processes and vendor management (fit-out, furniture, moving services).
• Strong project management, negotiation, and stakeholder management skills.
• Willingness to travel for site visits across various locations.

Responsibilities

• Liaising with HODs to identify and validate new office space needs, with CRE team and HRBP.
• Searching for space (directly or via agents), shortlisting and visiting potential sites.
• Negotiating lease/rental terms with building management; coordinating with Legal on agreements.
• Developing the movement plan and acting as main PIC, coordinating across departments (with HRBP).
• Preparing and processing PR/PO for rental, fit-out, furniture, and moving services.
• Tracking project timeline, budget, and vendor deliverables to ensure on-time, on-budget completion.
• Coordinating with fit-out contractors/vendors and monitoring renovation/fit-out progress.
• Managing post-move issues and ensuring new office readiness (utilities, access, facilities) prior to move-in.
• Maintaining documentation of office space inventory, lease terms, and expansion project files.

Skills

Project management

Negotiation

Stakeholder management

Travel willingness

Education

Bachelor's degree in Business/Facilities/Real Estate Management or related field

Job description

Job Description

Act as Main PIC for Office Expansion matters, responsible for:

• Liaising with HODs to identify and validate new office space needs, with the help of the CRE team and HRBP
• Searching for space (directly or via agents), shortlisting and visiting potential sites
• Together with the CRE Team, negotiating lease/rental terms with building management; coordinating with Legal on agreements
• Developing the movement plan and acting as main PIC, coordinating across departments (with HRBP)
• Preparing and processing PR/PO for rental, fit-out, furniture, and moving services
• Tracking project timeline, budget, and vendor deliverables to ensure on-time, on-budget completion
• Coordinating with fit-out contractors/vendors and monitoring renovation/fit-out progress
• Managing post-move issues and ensuring new office readiness (utilities, access, facilities) prior to move-in
• Maintaining documentation of office space inventory, lease terms, and expansion project files

Requirements

• Bachelor's degree in Business, Facilities/Real Estate Management, or a related field
• min 3 years of relevant experience in office expansion, facilities/workplace management, or project coordination
• Experience negotiating lease/rental agreements and liaising with building management/landlords/agents
• Experience managing office relocation/movement plans and coordinating cross-functional stakeholders
• Familiarity with PR/PO processes and vendor management (fit-out, furniture, moving services)
• Strong project management, negotiation, and stakeholder management skills
• Willingness to travel for site visits across various locations