Office Management Supervisor

Cermaticom; Jakarta Pusat; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

Cermaticom seeks an experienced General Affairs/Office Management professional to oversee facilities and infrastructure for out-region offices. You will identify new buildings or coworking spaces, review lease agreements, and coordinate relocations when needed.

You will manage travel requests, vendors, and travel SOPs, while supervising Office Boys and Security staff. Strong coordination with landlords, agencies, and branch teams is essential.

Qualifications

• Bachelor's degree in any field, preferably in Management, Business Administration, or related areas.
• 2-3 years of work experience in General Affairs, Office Management, Travel Administration, branch office management (multi-site), vendor management, or petty cash handling.
• At least 1 year of experience in a supervisory or leadership role.
• Experience in managing branch or out-region offices is a strong advantage.
• Strong communication and coordination skills, especially with external parties (landlords, agencies, vendors) and branch teams.
• Ability to remotely supervise support staff such as Office Boys and Security.
• Detail-oriented in managing petty cash and cash advance administration.
• Experience in handling domestic and international business travel arrangements (tickets, accommodation, local transportation, and visa when required).
• Ability to manage travel vendors/agencies, including performance evaluation and negotiation.

Responsibilities

• Oversee office management and facilities for out-region offices.
• Identify potential buildings or coworking spaces in out-region areas.
• Review lease agreements for out-region offices, including shop-house (ruko) and coworking spaces.
• Manage office relocations or branch closures efficiently when required.
• Handle and approve business travel requests (tickets, accommodation, visa, local transportation) in accordance with company travel policies.
• Manage travel vendors and maintain relationships with travel agencies or travel management applications.
• Develop and update travel SOPs, including reimbursement, travel safety, and reporting procedures.
• Supervise Office Boys and Security staff in out-region offices.
• Manage and be accountable for the use of petty cash and cash advances.
• Support the Internal Audit team during OJK, ISO, and other audit processes

Skills

Communication skills

Coordination

Leadership

Vendor management

Travel management

Petty cash handling

Education

Bachelor's degree

Tools

Travel management apps

Job description

Oversee office management within assigned scope (out-region offices), including providing facilities and infrastructure to ensure a safe, secure, and productive work environment.

Identify potential buildings or coworking spaces in out-region areas.

Review lease agreements for out-region offices, including both shop-house (ruko) and coworking spaces.

Manage office relocations or branch closures efficiently when required.

Handle and approve business travel requests (tickets, accommodation, visa, local transportation) in accordance with company travel policies.

Manage travel vendors and maintain relationships with travel agencies or travel management applications.

Develop and update travel SOPs, including reimbursement, travel safety, and reporting procedures.

Supervise Office Boys and Security staff in out-region offices.

Manage and be accountable for the use of petty cash and cash advances.

Support the Internal Audit team during OJK, ISO, and other audit processes

Bachelor's degree in any field, preferably in Management, Business Administration, or related areas.

2-3 years of work experience in General Affairs, Office Management, Travel Administration, branch office management (multi-site), vendor management, or petty cash handling.

At least 1 year of experience in a supervisory or leadership role.

Experience in managing branch or out-region offices is a strong advantage.

Strong communication and coordination skills, especially with external parties (landlords, agencies, vendors) and branch teams.

Ability to remotely supervise support staff such as Office Boys and Security.

Detail-oriented in managing petty cash and cash advance administration.

Experience in handling domestic and international business travel arrangements (tickets, accommodation, local transportation, and visa when required).

Ability to manage travel vendors/agencies, including performance evaluation and negotiation.

Proactive, detail-oriented, and highly initiative in resolving operational issues.