Office Management Supervisor

Indodana; Jakarta Pusat; Vor Ort; IDR 66.960.000 - 133.920.000; Vollzeit

Zusammenfassung

Indodana is seeking an experienced Office Manager to oversee out-region offices, ensuring safe, secure, and productive environments in Jakarta and beyond.

You will coordinate facilities, leases, travel, vendor relations, petty cash, and staff supervision, supporting audits and multi-site operations to drive smooth expansion.

Join our Operations team to help shape scalable office operations and ensure efficient multi-site governance.

Qualifikationen

• Bachelor’s degree in any field, preferably in Management, Business Administration, or related areas.
• 2–3 years of work experience in General Affairs, Office Management, Travel Administration, branch office management (multi-site), vendor management, or petty cash handling.
• At least 1 year of experience in a supervisory or leadership role.
• Experience in managing branch or out-region offices is a strong advantage.
• Strong communication and coordination with external parties (landlords, agencies, vendors) and branch teams.

Aufgaben

• Oversee office management within assigned scope (out-region offices), including facilities and infrastructure for a safe, secure, productive environment.
• Identify potential buildings or coworking spaces in out-region areas.
• Review lease agreements for out-region offices, including shop-house (ruko) and coworking spaces.
• Manage office relocations or branch closures efficiently when required.
• Handle and approve business travel requests (tickets, accommodation, visa, local transportation) per travel policy.
• Manage travel vendors and maintain relationships with travel agencies or travel management applications.
• Develop and update travel SOPs, including reimbursement, travel safety, and reporting procedures.
• Supervise Office Boys and Security staff in out-region offices.
• Manage and be accountable for petty cash and cash advances.
• Support the Internal Audit team during OJK, ISO, and other audit processes.

Kenntnisse

Communication & coordination

Remote supervision

Petty cash management

Vendor management

Leadership

Ausbildung

Bachelor’s degree in any field

Jobbeschreibung

• Oversee office management within assigned scope (out-region offices), including providing facilities and infrastructure to ensure a safe, secure, and productive work environment.
• Identify potential buildings or coworking spaces in out-region areas.
• Review lease agreements for out-region offices, including both shop-house (ruko) and coworking spaces.
• Manage office relocations or branch closures efficiently when required.
• Handle and approve business travel requests (tickets, accommodation, visa, local transportation) in accordance with company travel policies.
• Manage travel vendors and maintain relationships with travel agencies or travel management applications.
• Develop and update travel SOPs, including reimbursement, travel safety, and reporting procedures.
• Supervise Office Boys and Security staff in out-region offices.
• Manage and be accountable for the use of petty cash and cash advances.
• Support the Internal Audit team during OJK, ISO, and other audit processes.

Company Description

Job Description

• Oversee office management within assigned scope (out-region offices), including providing facilities and infrastructure to ensure a safe, secure, and productive work environment.
• Identify potential buildings or coworking spaces in out-region areas.
• Review lease agreements for out-region offices, including both shop-house (ruko) and coworking spaces.
• Manage office relocations or branch closures efficiently when required.
• Handle and approve business travel requests (tickets, accommodation, visa, local transportation) in accordance with company travel policies.
• Manage travel vendors and maintain relationships with travel agencies or travel management applications.
• Develop and update travel SOPs, including reimbursement, travel safety, and reporting procedures.
• Supervise Office Boys and Security staff in out-region offices.
• Manage and be accountable for the use of petty cash and cash advances.
• Support the Internal Audit team during OJK, ISO, and other audit processes.

Qualifications

• Bachelor’s degree in any field, preferably in Management, Business Administration, or related areas.
• 2–3 years of work experience in General Affairs, Office Management, Travel Administration, branch office management (multi-site), vendor management, or petty cash handling.
• At least 1 year of experience in a supervisory or leadership role.
• Experience in managing branch or out-region offices is a strong advantage.
• Strong communication and coordination skills, especially with external parties (landlords, agencies, vendors) and branch teams.
• Ability to remotely supervise support staff such as Office Boys and Security.
• Detail-oriented in managing petty cash and cash advance administration.
• Experience in handling domestic and international business travel arrangements (tickets, accommodation, local transportation, and visa when required).
• Ability to manage travel vendors/agencies, including performance evaluation and negotiation.
• Proactive, detail-oriented, and highly initiative in resolving operational issues.