Marine Documentation Officer

Korindo Group; Jakarta Selatan; On-site; IDR 300,000,000 - 540,000,000; Full time

Job summary

Korindo Group is seeking a vigilant Vessel Certificates Manager in Jakarta to oversee Class, Flag, Statutory, ISM, ISPS, and MLC compliance. The role requires coordinating renewals, maintaining charts and notices to mariners, and handling H&M and P&I insurance documentation with rigorous filing of records.

You will collaborate with Masters, Technical Superintendent, Crewing and external brokers, ensuring timely updates and accurate documentation across the fleet in Indonesia.

Qualifications

• Minimum 5 years of experience in ship management, shipping company, marine department, class, flag administration or related position.
• Experience in handling ship certificates and statutory documents.
• Good understanding of Class, Flag state, ISM, ISPS, MLC and Statutory Surveys.
• Familiar with Nautical charts, Publications & notices to mariners and related marine documentation.
• Good understanding of H&M, P&I and Marine Insurance documentation.

Responsibilities

• Manage vessel certificates related to Class, Flag, Statutory, ISM, ISPS, MLC and other requirements
• Monitor certificate and survey expiry dates and coordinate timely renewals
• Maintain charts and publications according to vessel trading areas
• Handle H&M and P&I insurance documentation and monitor validity
• Prepare regular documentation status reports for Management
• Coordinate with Masters, Technical Superintendent, Crewing, Class, Flag, Insurance Brokers and other parties
• Maintain proper filing and records of company vessel documents

Skills

Ship management

Certificate tracking

Documentation control

Stakeholder coordination

Strong communication

Job description

Manage vessel certificates related to Class, Flag, Statutory, ISM, ISPS, MLC and other requirements. Monitor certificate and survey expiry dates and coordinate timely renewals. Maintain charts and publications according to vessel trading areas. Handle H&M and P&I insurance documentation and monitor validity. Prepare regular documentation status reports for Management. Coordinate with Masters, Technical Superintendent, Crewing, Class, Flag, Insurance Brokers and other parties. Maintain proper filing and records of company vessel documents.

Key responsibilities

Manage vessel certificates related to Class, Flag, Statutory, ISM, ISPS, MLC and other requirements

Monitor certificate and survey expiry dates and coordinate timely renewals

Maintain charts and publications according to vessel trading areas

Handle H&M and P&I insurance documentation and monitor validity

Prepare regular documentation status reports for Management

Coordinate with Masters, Technical Superintendent, Crewing, Class, Flag, Insurance Brokers and other parties

Maintain proper filing and records of company vessel documents

About you

Minimum 5 years of experience in ship management, shipping company, marine department, class, flag administration or related position

Experience in handling ship certificates and statutory documents

Good understanding of requirements and processes related to Class, Flag state, ISM, ISPS, MLC and Statutory Surveys

Familiar with Nautical charts, Publications & notices to mariners and related marine documentation

Good understanding H&M, P&I and Marine Insurance documentation

Able to monitor certificate and survey validity also perform certificate tracking to avoid overdue documents

Strong communication and coordination skills, particularly when dealing with vessels, Class, Flag, RO, Insurance brokers and other external parties