Admin Shipyard Maintenance Planner

Pengiklan Anonim; Batam; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

Pengiklan Anonim is seeking an Admin Maintenance Planner to provide administrative support to the maintenance planning function for shipyard projects, covering naval and commercial vessels. You will maintain accurate records, organize documents, coordinate schedules, input equipment history, spare parts data, and assist the Supervisor and team with day-to-day tasks.

Applicants should have a Diploma or Bachelor in Administration, Business, Engineering, or related field, experience in admin or

Qualifications

• Diploma or Bachelor's degree in Administration, Business, Engineering, or a related field (or equivalent work experience).
• Minimum experience in an administrative or planning support role, preferably within shipyard, marine, or industrial maintenance.
• Familiarity with CMMS or maintenance planning software is an advantage.
• Proficiency in MS Office (Excel, Word, Outlook); scheduling tools (e.g., MS Project) is a plus.
• Strong organizational skills with high attention to detail and accuracy in record-keeping.
• Good communication and coordination skills to liaise across departments and with vendors/contractors.
• Ability to manage multiple tasks and deadlines in a fast-paced project environment.
• Prior exposure to naval or commercial shipbuilding/newbuilding projects.
• Basic understanding of classification society documentation requirements (e.g., ABS, DNV, Lloyd's Register).
• Multilingual ability, depending on shipyard workforce composition.

Responsibilities

• Prepare, organize, and maintain maintenance planning documents, work orders, and schedules in the CMMS or equivalent system.
• Input and update data related to equipment maintenance history, spare parts inventory, and service records.
• Coordinate and track purchase requisitions, vendor/contractor documentation, and delivery schedules related to maintenance activities.
• Assist in scheduling maintenance activities and communicating updates to relevant departments and personnel.
• Compile and distribute maintenance reports, meeting minutes, and status updates for management review.
• Maintain filing systems (physical and digital) for maintenance records, ensuring documents are accurate, complete, and easily retrievable for audits and inspections.
• Support the Supervisor and maintenance team with general administrative tasks, correspondence, and follow-ups.
• Assist in monitoring maintenance budgets and expenses, flagging discrepancies to the Supervisor.
• Ensure documentation complies with shipyard safety regulations and classification society requirements.

Skills

Organizational skills

MS Office proficiency

Multilingual ability

Communication & coordination

Time management

Scheduling tools familiarity

Education

Diploma or Bachelor in Administration/Business/Engineering

Tools

CMMS

MS Project

Job description

The Admin Maintenance Planner provides administrative and clerical support to the maintenance planning function for newbuilding projects covering naval (warcraft) and commercial vessels. This role is responsible for maintaining accurate records, processing documentation, coordinating schedules, and supporting the Supervisor Shipyard Maintenance Planner and wider maintenance team with day-to-day administrative tasks.

Key responsibilities

Prepare, organize, and maintain maintenance planning documents, work orders, and schedules in the CMMS or equivalent system.

Input and update data related to equipment maintenance history, spare parts inventory, and service records.

Coordinate and track purchase requisitions, vendor/contractor documentation, and delivery schedules related to maintenance activities.

Assist in scheduling maintenance activities and communicating updates to relevant departments and personnel.

Compile and distribute maintenance reports, meeting minutes, and status updates for management review.

Maintain filing systems (physical and digital) for maintenance records, ensuring documents are accurate, complete, and easily retrievable for audits and inspections.

Support the Supervisor and maintenance team with general administrative tasks, correspondence, and follow-ups.

Assist in monitoring maintenance budgets and expenses, flagging discrepancies to the Supervisor.

Ensure documentation complies with shipyard safety regulations and classification society requirements.

About you

Diploma or Bachelor's degree in Administration, Business, Engineering, or a related field (or equivalent work experience).

Minimum experience in an administrative or planning support role, preferably within a shipyard, marine, or industrial maintenance environment.

Familiarity with CMMS or maintenance planning software is an advantage.

Proficiency in MS Office (Excel, Word, Outlook); experience with scheduling tools (e.g., MS Project) is a plus.

Strong organizational skills with high attention to detail and accuracy in record-keeping.

Good communication and coordination skills to liaise across departments and with vendors/contractors.

Ability to manage multiple tasks and deadlines in a fast-paced project environment.

Prior exposure to naval or commercial shipbuilding/newbuilding projects.

Basic understanding of classification society documentation requirements (e.g., ABS, DNV, Lloyd's Register).

Multilingual ability, depending on shipyard workforce composition.