Logistics Specialist

Smoore Technology Indonesia; Jawa Timur; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

Smoore Technology Indonesia is seeking a Logistics Specialist to manage daily shipment execution, document verification, and compliance across import/export activities. You will coordinate with forwarders, ports, and internal teams to ensure timely deliveries and maintain data integrity.

Role requires a logistics-related degree or equivalent, 1+ year experience, and strong English communication. Proactive risk mitigation and cross-functional collaboration are essential in this role.

Qualifications

• Bachelor's degree or higher in logistics; English required.
• Fresh graduate or 1+ year experience in forwarding/shipping.
• Understanding of import/export logistics processes.
• Strong organizational, coordination, and communication skills.
• Responsible, patient, and diligent.

Responsibilities

• Oversee daily logistics operations including freight inquiries, space bookings, trucking, and real-time tracking.
• Verify Four Core Documents, coordinate port closing, and manage quick escalation for vessel/flight changes.
• Manage billing cycles, ensure data fidelity in SAP, and compile logistics compliance reports.
• Act as a communication bridge between local units, forwarding agencies, and overseas HQ.

Skills

English proficiency

Logistics coordination

Data analysis

Communication

Regulatory compliance

Education

Bachelor's degree in logistics

Tools

SAP

Job description

Responsibilities:

1. Daily Shipment Execution & Pre-routing Risk Mitigation

• Operational Control: Direct daily logistics operations including freight inquiries, space bookings, trucking arrangements, container sealing inspections, and real-time tracking for all inbound/outbound shipments.
• Frontline Gatekeeping: Enforce strict tracking protocols to collect mandatory shipping information and documents from freight forwarders prior to cargo pickup or delivery.
• Risk & Anomaly Mitigation: Take full ownership of cargo security by mapping out in-transit risks and deploying immediate, structural solutions for logistical anomalies such as delays, damages, or port congestion.

2. "Three-Document" Verification, Port Closing & Flash Escalation

• Data Audit: Conduct rigorous daily cross-checks between physical cargo deliveries, internal data, and forwarder document drafts (Draft BL/Manifest) to proactively capture discrepancies before formal custom filing.
• Port & Custom Closing: Coordinate with forwarders to ensure the flawless compilation, submission, and tracking of the "Four Core Documents" (PEB Report, Excise Tax Documents, BL/AWB, and Port Manifest) to guarantee successful port customs closure (Closing).
• Flash Escalation: Act as the first-line contact for forwarders; upon receiving notifications of sudden vessel changes, flight cancellations, or transport delays, instantly compile updated booking alternatives and report to the Bonded Facility PIC to execute emergency customs adjustments under tight timelines.

3. Financial Control, Data Fidelity & Regulatory Compliance

• Billing Auditing: Manage the comprehensive monthly billing cycle-handling invoice collection, rigorous data auditing, summary preparation, internal payment processing, and structural logistics cost analysis to drive financial efficiency.
• Systems Integration: Maintain and optimize internal logistics information systems (e.g., SAP) to ensure 100% data fidelity between physical warehouse operations and digital records.
• Compliance & Reporting: Compile and translate raw import/export operational data into actionable logistics analysis reports for leadership; manage the application and issuance of critical logistics certificates and shipping letters while supporting the Manager in enforcing regional supply chain compliance guidelines.
• Act as a key communication bridge between local business units, external agencies (port authorities, shipping lines), and overseas Headquarters.

Qualifications:

• 1. Bachelor's degree or above in logistics major, working language English;
• 2. Fresh or more than 1 years of work experience, work experience in related forwarder, shipping line, manufacturing companies is preferred;
• 3.Understand the logistics operation process of import and export;
• 4. Have strong active thinking and understanding abilities, and good organization, coordination and communication skills;
• 5.Responsible, patient, serious and responsible, good communication skills.