Logistics Admin

ICOOL NINGBO CO, LTD; Jakarta Barat; On-site; IDR 111,600,000 - 167,400,000; Full time

Benefits offered by this job

On-site workplace

Opportunities for growth

Job summary

ICOOL NINGBO CO, LTD is hiring a Logistics Admin for our Central Park 2, West Jakarta location. The role focuses on processing POs, SOs and DOs using CRM/SAP, coordinating transport, and ensuring on-time deliveries with warehouses, drivers, and customers.

The ideal candidate has 1–2 years in logistics administration, familiarity with ERP/CRM systems (SAP a plus), strong Excel skills, and excellent communication to manage multiple stakeholders in a fast-paced setting. This is an on-site position.

Qualifications

• Bachelor's degree in Logistics, Supply Chain, Business Administration, or related field.
• 1–2 years of experience in logistics admin or similar roles.
• Experience with SO/PO/DO processing and ERP/CRM systems.
• Able to coordinate with multiple stakeholders in a fast-paced environment.
• Proficient in Microsoft Excel.

Responsibilities

• Process Pending Orders (PO), Sales Orders (SO), and Delivery Orders (DOs) accurately using CRM/SAP.
• Arrange daily transportation by booking trucks through logistics platforms.
• Coordinate with warehouses, drivers, sales teams, and customers to ensure on-time deliveries.
• Monitor delivery schedules and follow up on shipment status until goods are delivered.
• Resolve delivery-related issues, including schedule changes and inquiries.
• Prepare and maintain logistics documentation and delivery records.
• Support inventory administration and stock reconciliation.
• Conduct monthly warehouse stocktakes as needed.
• Assist in improving logistics and warehouse processes.

Skills

Communication skills

Problem solving

Stakeholder coordination

Excel proficiency

Education

Bachelor's degree in Logistics

Tools

SAP

CRM systems

Job description

Location: Central Park 2, West Jakarta (Full On-site)

Working Hours: Monday to Friday, 08:30 AM – 05:30 PM

Job Responsibilities

• Process Pending Orders (PO), Sales Orders (SO), and Delivery Orders (DO) accurately using CRM/SAP.
• Arrange daily transportation by booking trucks through logistics platforms such as Deliveree, Lalamove, or other logistics providers.
• Coordinate with warehouse teams, drivers, sales teams, and customers to ensure smooth and on-time deliveries.
• Monitor delivery schedules and follow up on shipment status until goods are successfully delivered.
• Resolve delivery-related issues, including schedule changes, transportation arrangements, and customer inquiries.
• Prepare and maintain logistics documentation, delivery records, and filing.
• Support inventory administration, stock reconciliation, and warehouse documentation.
• Conduct warehouse visits for inventory checks and stocktaking when required (approximately once a month or more frequently based on operational needs).
• Assist in improving logistics and warehouse administration processes.

Requirements

• Bachelor's degree in Logistics, Supply Chain, Business Administration, or related field.
• Minimum 1–2 years of experience as a Logistics Admin, Logistics Coordinator, Warehouse Admin, or similar role.
• Experience handling Sales Orders (SO), Purchase Orders (PO), and Delivery Orders (DO).
• Familiar with ERP/CRM systems (SAP experience is an advantage).
• Able to coordinate with multiple stakeholders and work in a fast-paced environment.
• Good communication and problem-solving skills.
• Proficient in Microsoft Excel.
• Experience in warehouse administration and inventory control is preferred.
• Willing to travel to the warehouse for stocktaking and inventory checks when required.