Learning Operations and Facilities Staff

Binus University International; Pulau Untung Jawa; On-site; IDR 44,640,000 - 78,120,000; Part time

Job summary

Binus University International in Jakarta is seeking an entry-level administrative assistant to support a range of professional development programs. The role focuses on secretariat tasks, scheduling, documentation, and data maintenance for PD initiatives.

Fresh graduates with a Diploma (D3) and strong communication skills are encouraged to apply. You will assist with preparing learning materials, coordinating logistics for PD sessions, updating databases, and producing basic reports to help

Qualifications

• Diploma (D3) in a relevant field; S1 preferred.
• Fresh graduates welcome; no prior experience required.
• Strong secretarial and administration skills.

Responsibilities

• Maintain training data and documentation.
• Ensure quality management compliance for data/documents.
• Provide periodic reports to direct supervisor.
• Assist in administrative tasks for PD programs.

Skills

Secretariat tasks

Administration

Communication skills

Education

Diploma (D3) in relevant field

Job description

It’s fun to work in a company where people truly BELIEVE in what they are doing!

We’re committed to bringing passion and customer focus to the business.

Pre-Implementation

• Support providing data Opened PD program with target pool participants
• Support arranging schedule training
• Upload schedule training in website/LMS
• Do booking room and facilities for PD Programs
• Support analyzing the training schedule in order to make it realize on time
• Support in designing and distributing of brochure/flyer/etc. of PD programs
• Support data related external training realization
• Support in producing report related realization of Professional Development Program
• Arrange the operational facilities and documents needed for Training Need Assessment that require in PD Program

Implementation

• Support preparing and executing the operational support for implementation of PD programs
• Prepare and replicate learning material (handouts, Ice Breaker, Evaluation, etc.)
• Support providing all learning materials and facilities (icebreakers, case studies, handout)
• Assist supervisor in execute various PD Programs
• Execute questionnaires distribution and recap the data
• Prepare the payment request align with procedures needed
• Responsible to documented all handouts, questionnaires and other materials that use for Training Program
• Support all activities/data/documentation that related to BCLD
• Process registration and answers routine inquiries regarding topics, schedules, and locations

Post Implementation

• Support BINUS Quality Assurance (data, documents and visiting)
• Support in providing data and document needed related to quality assurance in BINUS
• Producing report related implementation of PD programs
• Support in conducting customer satisfaction questionnaires
• Support in conducting data analyze in order to produce a report
• Support direct supervisor in proposing improvement in business process related to operational mechanism
• Provide administration information regarding BCL&D process (e.g., IDP implementation, external training realization)

General Activity

• Update and maintain training data & database (Administration and Documentation)
• Ensure quality management compliance for all data and documents
• Support in providing report periodically to direct supervisor
• Support in providing suggestion to direct supervisor for improvement related to operational activities
• Perform activities related to Quality Management System
• Perform other activities as assigned by direct supervisor

General Requirement

• Minimum holder Diploma (D3) Degree in relevant field, preferable S1 in any major

Work Exposure/ Experience

• No working experience

Special Skill

• Good in secretariat or administration tasks
• Good communication skill

If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!