Junior Account Executive (Event Organizer)

United Creative; Jakarta Barat; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

United Creative is seeking an on-site Event Coordinator to support account and project teams from briefing to event closing. You will prepare documents, trackers, and presentations, coordinate with internal and external stakeholders, and assist with post-event reporting.

The role requires 1–2 years in events or related fields, strong English skills, and the ability to manage tight deadlines across evenings and weekends when events occur.

Qualifications

• Minimum 1–2 years of experience in event agency, activation, account management, project coordination, or related roles.
• Good written and spoken English.
• Detail-oriented, responsive, organized, proactive, and able to manage multiple deadlines.
• Strong communication and interpersonal skills with willingness to learn quickly.

Responsibilities

• Support account and project teams in managing event projects from client brief and preparation through execution and project closing.
• Prepare meeting notes, project briefs, timelines, trackers, presentations, client updates, and supporting project documents.
• Follow up client feedback, approvals, revisions, deliverables, PICs, and deadlines to keep project progress on track.
• Coordinate daily project requirements with creative, production, vendors, support teams, and other internal stakeholders.
• Handle internal administration and follow up required approvals, purchase requests, vendor documents, invoicing documents, and supporting paperwork.
• Support proposal development, research, presentation deck preparation, and client pitching materials.
• Maintain project documentation and ensure all information, approvals, and latest project updates are recorded accurately.
• Assist client communication, meeting coordination, and regular project progress updates.
• Support onsite event preparation and execution, including coordination of client and internal team requirements.
• Assist with post-event documentation, reporting, billing support, and project closing.

Skills

Event coordination

Project coordination

Documentation

Communication

Time management

Tools

MS Office

Job description

• Support account and project teams in managing event projects from client brief and preparation through execution and project closing.
• Prepare meeting notes, project briefs, timelines, trackers, presentations, client updates, and supporting project documents.
• Follow up client feedback, approvals, revisions, deliverables, PICs, and deadlines to keep project progress on track.
• Coordinate daily project requirements with creative, production, vendors, support teams, and other internal stakeholders.
• Handle internal administration and follow up required approvals, purchase requests, vendor documents, invoicing documents, and supporting paperwork.
• Support proposal development, research, presentation deck preparation, and client pitching materials.
• Maintain project documentation and ensure all information, approvals, and latest project updates are recorded accurately.
• Assist client communication, meeting coordination, and regular project progress updates.
• Support onsite event preparation and execution, including coordination of client and internal team requirements.
• Assist with post-event documentation, reporting, billing support, and project closing.
• Minimum 1–2 years of experience in event agency, activation, account management, project coordination, or related roles.
• Good understanding of event and agency workflows from briefing, preparation, execution, until project closing.
• Strong coordination, documentation, administration, and follow-up skills.
• Good written and spoken English.
• Detail-oriented, responsive, organized, proactive, and able to manage multiple deadlines.
• Strong communication and interpersonal skills with willingness to learn quickly.
• Willing to work onsite during events, including evenings or weekends when required.