Event Planner

MCKY PRO; Bekasi; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

MCKY PRO is seeking an organized, proactive Event Planner to support the development of compelling proposals and well-structured event plans for corporate events and activations in Bekasi. You will collaborate with designers and production teams to transform client briefs into actionable concepts and budgets.

In this role, you’ll research concepts, coordinate timelines, draft rundown documents, and use AI tools to accelerate research and proposal development while managing multiple projects

Qualifications

• Strong organizational, communication, research, and project coordination skills.
• Able to develop structured event proposals, timelines, and rundown documents.
• Proficient with Microsoft Office or Google Workspace, especially PowerPoint and Excel.
• Familiar with AI tools for research, planning, and proposal development.

Responsibilities

• Review client briefs and identify project objectives, requirements, deliverables, and deadlines.
• Research event concepts, venues, audience experiences, activation ideas, vendors, and industry references.
• Develop event proposals, concept narratives, preliminary budgets, production plans, and timelines.
• Prepare event flow concepts, preliminary rundowns, activity sequences, and attendee experience plans.
• Coordinate with the creative team to align design concepts with objectives, budgets, and production requirements.
• Assist in preparing pitch decks, proposal documents, schedules, cost estimates, and supporting research.
• Identify potential vendors, suppliers, production requirements, and logistical considerations.
• Track revisions, deliverables, and deadlines throughout the pitching process.
• Support project handover from pitching to production after award.
• Use AI tools to accelerate research, brainstorming, documentation, scheduling, and proposal development.

Skills

Organizational skills

Communication

Research

Project coordination

AI tools

Tools

PowerPoint

Excel

Job description

We are looking for an organized, proactive, and creative Event Planner to support the development of event concepts, proposals, and project planning for corporate events, exhibitions, stage productions, and brand activations. This role combines event planning, creative coordination, proposal development, budgeting, and production research. You will work closely with graphic designers, 3D designers, and motion graphic designers to transform client briefs into well-structured, compelling, and practical event proposals.

Key responsibilities

Review client briefs and identify project objectives, requirements, deliverables, and deadlines

Research event concepts, venues, audience experiences, activation ideas, vendors, and relevant industry references

Develop event proposals, concept narratives, preliminary budgets, production plans, and project timelines

Prepare event flow concepts, preliminary rundowns, activity sequences, and attendee experience plans

Coordinate with the creative team to ensure design concepts align with event objectives, budgets, venue constraints, and production requirements

Assist in preparing pitch decks, proposal documents, schedules, cost estimates, and supporting research

Identify potential vendors, suppliers, production requirements, and logistical considerations

Track revisions, deliverables, project progress, and deadlines throughout the pitching process

Support project handover from the pitching stage to the production team once a project is awarded

Use AI tools to accelerate research, brainstorming, documentation, scheduling, and proposal development

About you

Strong organizational, communication, research, and project coordination skills

Able to develop structured event proposals, timelines, preliminary budgets, and rundown documents

Good understanding of corporate events, exhibitions, brand activations, or event production workflows

Proficient in Microsoft Office or Google Workspace, especially PowerPoint, Excel, Word, or equivalent tools

Able to manage multiple assignments and prioritize tasks under tight deadlines

Comfortable coordinating with designers, vendors, suppliers, and internal stakeholders

Strong attention to detail and ability to anticipate potential planning and production issues

Familiar with AI tools for research, planning, content development, and productivity

Proactive, adaptable, solution-oriented, and able to work independently