Jakarta Site Services & Field Support Coordinator

FLSmidth; Jakarta Pusat; On-site; IDR 66,960,000 - 111,600,000; Full time

Benefits offered by this job

Recognition platform access

Job summary

FLSmidth in Jakarta is seeking a Site Services Support professional to provide operational and administrative support to our Field Services team across Indonesia and Southeast Asia. You will coordinate people, projects and customer activities to ensure services are delivered efficiently and professionally.

You will act as a key link between customers, field service personnel and internal teams, supporting travel, visas, logistics and documentation while helping drive process improvements and

Qualifications

• Fluency in Bahasa Indonesia and English with strong communication skills.
• Strong organisational and time-management abilities to manage multiple priorities.
• Experience coordinating workforce mobilisation, travel and logistics.
• Experience with quotations, purchase orders, invoicing, timesheets and expense administration.
• Proficient in Microsoft Office, especially Word, Excel, PowerPoint and Outlook.
• Experience with ERP or project management systems is advantageous.

Responsibilities

• Coordinate day-to-day business and administrative support for the Field Services team in Indonesia.
• Support the mobilisation of local and international field service personnel, including travel, accommodation, visas, site access and customer clearances.
• Coordinate workforce schedules and logistics for customer sites, including major mining operations across Indonesia.
• Act as a key point of contact between customers, field personnel and internal stakeholders.
• Support project setup and administration within company systems, ensuring information and documentation are accurate and up to date.
• Prepare and process quotations, purchase orders, intercompany transactions and invoices.
• Monitor purchase orders, invoices, timesheets and expense claims and assist with resolving queries.
• Coordinate meetings, workshops and business events, including scheduling, agendas, documentation and follow-up actions.
• Prepare, edit and format reports, presentations, correspondence and other business documentation.
• Maintain accurate document control, filing, archiving and electronic record management.
• Provide general administrative and office support to management and Field Services teams.
• Support contract administration and customer-specific compliance requirements.
• Identify opportunities to improve administrative processes and operational efficiency.
• Promote a strong culture of health, safety and wellbeing and ensure activities are completed in accordance with FLS policies, procedures and ethical standards.

Skills

Coordination skills

Administration

Multitasking

Communication

Microsoft Office

Tools

Microsoft Office

ERP systems

Job description

FLSmidth in Jakarta is seeking a Site Services Support professional to provide operational and administrative support to our Field Services team across Indonesia and Southeast Asia. You will coordinate people, projects and customer activities to ensure services are delivered efficiently and professionally.

You will act as a key link between customers, field service personnel and internal teams, supporting travel, visas, logistics and documentation while helping drive process improvements and