IP Admin – Prosecution and Litigation Team

PT SKC INTELLECTUAL PROPERTY; Jakarta Utara; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

SKC Law seeks an IP Admin to join the Prosecution and Litigation Team. The role coordinates administrative processes, manages case information, and ensures timely progress from initiation to completion. Strong English writing and office software skills are required.

Experience in IP matters or legal administration is preferred. Diploma (D3) in Administration or related field; Bachelor’s degree welcome. This position is on-site in Jakarta and involves multi-tasking in a busy law environment.

Qualifications

• Diploma (D3) in Administration or related field; Bachelor’s degree also welcome.
• IP law experience or legal secretarial/administrative experience preferred.
• Strong organizational, time-management, and proofreading skills.

Responsibilities

• Prepare invoices and handle administrative matters for IP prosecution and litigation.
• Coordinate submission and delivery of documents to clients, the Indonesia IP Office, and relevant parties.
• Maintain/update the IP docketing system to monitor deadlines and case status.
• Proofread and translate documents between Indonesian and English.
• Maintain accurate physical and electronic case files and assist team members as needed.

Skills

Attention to detail

MS Office

Communication skills

Teamwork

Education

Diploma in Administration

Bachelor's degree welcome

Tools

IP docketing system

Job description

IP Admin – Prosecution and Litigation Team

SKC Law, a leading intellectual property specialist law firm, is seeking a highly motivated, organized, and detail-oriented individual to join our Prosecution & Litigation Team as:

IP Admin – Prosecution and Litigation Team

Role overview

This role supports the Intellectual Property practice by coordinating administrative processes, managing case-related information, and ensuring matters progress efficiently from initiation to completion.

Requirements

Prior experience in an IP law firm or legal department handling IP matters is preferred. Candidates with legal secretarial or administrative experience are also welcome.

Diploma (D3) in Administration, Secretarial Studies, or a related field. Candidates with a Bachelor’s degree (S1) in any field are also welcome.

Strong attention to detail and accuracy.

Ability to manage multiple tasks efficiently and meet deadlines.

Strong ability to monitor deadlines and maintain accurate docket records.

Excellent organizational and time-management skills.

Strong written and verbal communication skills.

Ability to work effectively both independently and as part of a team.

Strong command of written and spoken English, with the ability to draft and review professional correspondence.

Proficiency in Microsoft Office and general office administration is preferred.

Responsibilities

Prepare invoices and handle administrative matters relating to IP prosecution and litigation.

Prepare, arrange, and coordinate the submission and delivery of documents to clients, the Indonesia IP Office, and other relevant parties.

Coordinate with the Indonesia IP Office, notaries, sworn translators, and other external vendors in relation to IP matters.

Maintain and update the IP docketing system to monitor deadlines, case status, and other important case-related information.

Proofread and translate documents between Indonesian and English.

Assist associates and other team members with administrative and procedural matters relating to IP prosecution and litigation.

Prepare and organize correspondence, forms, supporting documents, and other materials required for IP matters.

Maintain accurate and up-to-date physical and electronic case files.