Indonesia Operations & Admin Specialist

YIZUMI; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 223,200,000 - 357,120,000; Full time

Job summary

YIZUMI Indonesia is seeking an experienced administrator to support the Surabaya-based subsidiary’s daily operations. The role covers liaison with HQ, data gathering, and HR/admin support to ensure smooth workflow across functions.

Responsibilities include handling import/export documentation, warehouse inventory, system implementations, and supplier coordination. Fluency in Bahasa Indonesia and English/Mandarin is preferred.

Qualifications

• Bachelor’s degree or above in a related discipline.
• At least 3 years in administration, HR support, general affairs, procurement, logistics, inventory, or import/export operations.
• Proficient in Microsoft Office and able to prepare reports and maintain records independently.
• Basic knowledge of procurement, inventory, logistics and import/customs documentation.
• Able to learn and operate internal systems and provide basic guidance to colleagues.
• Native or fluent Bahasa Indonesia, with working proficiency in Mandarin or English.
• Honest, reliable and able to maintain confidentiality.
• Strong learning agility and adaptability for cross-functional tasks.

Responsibilities

• Liaise with HQ and departments to manage daily admin for the Indonesian subsidiary.
• Assist in collecting and organizing market data and business information.
• Handle import/export customs clearance, coordinating with logistics providers and agents.
• Support admin and HR processes, SOPs, and internal policies.
• Manage goods entering/leaving the warehouse and maintain inventory records.
• Assist in establishing systems and training colleagues on new tools.
• Source and manage suppliers for office and warehouse needs.

Skills

MS Office

Bahasa Indonesia

Mandarin or English

Discretion

Adaptability

Cross-functional

Education

Bachelor’s degree

Tools

ERP System

Procurement software

Inventory software

Excel

Job description

YIZUMI Indonesia is seeking an experienced administrator to support the Surabaya-based subsidiary’s daily operations. The role covers liaison with HQ, data gathering, and HR/admin support to ensure smooth workflow across functions.

Responsibilities include handling import/export documentation, warehouse inventory, system implementations, and supplier coordination. Fluency in Bahasa Indonesia and English/Mandarin is preferred.