Human Resources Administrator

Ntt Corp; Jakarta Pusat; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

NTT DATA is seeking an HR Administrator to support onboarding, benefits, recruitment, and employee records with high attention to detail. The role focuses on maintaining compliant HR processes and reports, handling HR data entry, and liaising with agencies for interviews and pre-employment checks.

Ideal candidates will have basic HRIS experience, strong organizational skills, and effective communication to support diverse stakeholders and improve HR operations in a fast-paced environment.

Qualifications

• Knowledge of HR policies, procedures, and best practices across recruitment, onboarding, benefits, records, and offboarding.
• Basic ability to use HRIS systems for data management, reporting, and analytics.
• Strong organizational skills to manage HR tasks, processes, and documentation.
• Time management to prioritize tasks, meet deadlines, and handle multiple responsibilities.
• Attention to detail to ensure data accuracy and compliance.
• Clear written and verbal communication to convey HR concepts to diverse audiences.
• Ability to support HR projects from inception to completion.

Responsibilities

• Act as point of contact for HR queries from employees and external partners.
• Organize and maintain employee records and HR databases.
• Provide administrative support for recruitment including sending regret letters.
• Coordinate interviews with agencies and scheduling assessments.
• Coordinate HR projects and assist in audits.
• Document HR actions with forms, reports, and logs.
• Track training records and update management on attendance.
• Draft standard correspondence during the employee lifecycle.
• Assist with payroll data and related HR tasks.
• Handle additional HR-related duties as required.

Skills

HR policies knowledge

HRIS systems

Organizational skills

Time management

Attention to detail

Communication skills

Recruitment support

Education

High School Diploma or equivalent

Diploma/degree in HR

Tools

HRIS software

Job description

Continue to make an impact with a company that is pushing the boundaries of what is possible. At NTT DATA, we are renowned for our technical excellence, leading innovations, and making a difference for our clients and society. Our workplace embraces diversity and inclusion - it's a place where you can continue to grow, belong, and thrive.
Your career here is about believing in yourself and seizing new opportunities and challenges. It's about expanding your skills and expertise in your current role and preparing yourself for future advancements. That's why we encourage you to take every opportunity to further your career within our great global team.

Your day at NTT DATA
The HR Administrator has basic administration experience and is required to learn the skills required to support all aspects of human resources operations.
This role supports the execution of task such as (but not limited to) employee onboarding/offboarding, benefits administration, recruitment, employee records maintenance, and HR policy implementation.
The HR Administrator has a high attention to detail, strong organizational skills, and a strong willingness and commitment to understand relevant HR regulations to successfully contribute to maintaining a compliant and efficient HR department.

Key responsibilities:

• Acts as point of contact for HR related queries from employees and external partners.
• Organizes and maintains employee records and HR databases.
• Provides administrative support for the full recruitment process including sending and draft regret letters.
• Liaises with recruitment agencies to set up interviews, psychometric assessments and queries when requested.
• Coordinates administration for HR projects and participates in HR audits.
• Documents and tracks human resources actions by completing forms, reports, logs, and records.
• Coordinates training records and ensures management is updated with all training attendances.
• Drafts standard correspondence throughout the employee lifecycle such as confirmation of employment and changes to terms and conditions.
• Performs relevant benefit and compensation administration.
• Coordinates all administrative and logistics related to the recruitment process including conducting pre-employment checks and preparing employment offers.
• Coordinates all training related logistics and coordinate and executes relevant activities for learnership and graduate programs.
• Assists with payroll preparation by providing relevant data, like absences, bonus, and leaves.
• Performs any other related task as required.

Knowledge, Skills and Attributes:

• Some knowledge of HR policies, procedures, and best practices across various areas such as recruitment, onboarding, benefits administration, employee relations, performance management, and offboarding.
• Basic ability to use HRIS systems and other HR-related software for efficient data management, reporting, and analytics.
• Organizational skills to manage HR tasks, processes, and documentation.
• Time management skills to prioritize tasks, meet deadlines, and handle multiple responsibilities.
• Thoroughness in managing HR processes, ensuring data accuracy, documentation quality, and compliance.
• Developing written and verbal communication skills to effectively convey HR concepts to diverse audiences.
• Ability to support HR projects from inception to completion.

Academic qualifications and certifications:

• High School Certification or related qualification preferred.
• Completion or working towards completion of a diploma or degree in a Human Resources field or similar is highly beneficial.

Required experience:

• Basic work experience as an HR administrative assistant or HR administrator.
• Basic administrative support experience.
• Basic experience using HRIS software and other HR-related software tools.
• Basic experience maintaining employee records, data entry, and ensuring data accuracy.

Workplace type: On-site Working

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category.