Human Resources Administrator

NTT DATA, Inc.; Jakarta Pusat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

NTT DATA is seeking an HR Administrator to support a range of HR operations, from onboarding and offboarding to benefits administration and payroll data input. The role emphasizes meticulous record-keeping and compliance with HR regulations.

Ideal candidates will have basic HR experience, familiarity with HRIS software, and strong organizational and communication skills to manage employee data and HR processes effectively, in a on-site Jakarta workplace.

Qualifications

• Basic work experience as an HR administrative assistant or HR administrator.
• Experience using HRIS software and other HR-related software tools.
• Basic experience maintaining employee records, data entry, and ensuring data accuracy.
• Knowledge of HR policies, procedures, and best practices across recruitment, onboarding, benefits administration, employee relations, performance management, and offboarding.

Responsibilities

• Acts as a point of contact for HR related queries from employees and external partners.
• Organizes and maintains employee records and HR databases.
• Provides administrative support for the full recruitment process including sending and drafting regret letters.
• Coordinates administration for HR projects and participates in HR audits.
• Documents and tracks human resources actions by completing forms, reports, logs, and records.

Skills

HR policies

HRIS systems

Organizational skills

Communication skills

Time management

Data accuracy

Education

High School Certification

HR degree (in progress)

Tools

HRIS software

HR-related software

Job description

Make an impact with NTT DATA

Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA

The HR Administrator has basic administration experience and is required to learn the skills required to support all aspects of human resources operations.

This role supports the execution of task such as (but not limited to) employee onboarding/offboarding, benefits administration, recruitment, employee records maintenance, and HR policy implementation.

The HR Administrator has a high attention to detail, strong organizational skills, and a strong willingness and commitment to understand relevant HR regulations to successfully contribute to maintaining a compliant and efficient HR department.

Key responsibilities:

• Acts as point of contact for HR related queries from employees and external partners.
• Organizes and maintains employee records and HR databases.
• Provides administrative support for the full recruitment process including sending and draft regret letters.
• Liaises with recruitment agencies to set up interviews, psychometric assessments and queries when requested.
• Coordinates administration for HR projects and participates in HR audits.
• Documents and tracks human resources actions by completing forms, reports, logs, and records.
• Coordinates training records and ensures management is updated with all training attendances.
• Drafts standard correspondence throughout the employee lifecycle such as confirmation of employment and changes to terms and conditions.
• Performs relevant benefit and compensation administration.
• Coordinates all administrative and logistics related to the recruitment process including conducting pre-employment checks and preparing employment offers.
• Coordinates all training related logistics and coordinate and executes relevant activities for learnership and graduate programs.
• Assists with payroll preparation by providing relevant data, like absences, bonus, and leaves.
• Performs any other related task as required.

Knowledge, Skills and Attributes:

• Some knowledge of HR policies, procedures, and best practices across various areas such as recruitment, onboarding, benefits administration, employee relations, performance management, and offboarding.
• Basic ability to use HRIS systems and other HR-related software for efficient data management, reporting, and analytics.
• Organizational skills to manage HR tasks, processes, and documentation.
• Time management skills to prioritize tasks, meet deadlines, and handle multiple responsibilities.
• Thoroughness in managing HR processes, ensuring data accuracy, documentation quality, and compliance.
• Developing written and verbal communication skills to effectively convey HR concepts to diverse audiences.
• Ability to support HR projects from inception to completion.

Academic qualifications and certifications:

• High School Certification or related qualification preferred.
• Completion or working towards completion of a diploma or degree in a Human Resources field or similar is highly beneficial.

Required experience:

• Basic work experience as an HR administrative assistant or HR administrator.
• Basic administrative support experience.
• Basic experience using HRIS software and other HR-related software tools.
• Basic experience maintaining employee records, data entry, and ensuring data accuracy.

Workplace type:

On-site Working

About NTT DATA

NTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world’s leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. Our consulting and industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 70 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is part of NTT Group, which invests over $3 billion each year in R&D.

Equal Opportunity Employer

NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us.