Human Capital Representative Staff

BINUS University; Pagedangan; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

BINUS University is seeking an entry-level Human Capital Administrative Associate to support HR processes and expatriate formalities. You will handle routine documentation, attendance tracking, leave requests, and medical claims with attention to accuracy and compliance.

The role emphasizes strong communication skills and the ability to coordinate with multiple departments. No prior work experience is required, and ISO documentation familiarity is a plus.

Qualifications

• Minimum bachelor degree (S1) in any relevant background.
• No working experience required.
• Secretarial and intercultural skills, ISO documentation.
• Excellent written and verbal communication skills.
• Willing to handle administrative and HR support tasks.

Responsibilities

• Process documents and forms for HR policies, programs, plans, procedures, and practices.
• Administer and monitor staff attendance, absenteeism, and lateness.
• Administer leave and brief absence requests.
• Record medical claims and expatriate formalities.
• Coordinate business trips for expatriate staff, including Indonesian visa and EPO arrangements.
• Prepare reports on staff absence, leave, and expatriate formalities.

Skills

Secretarial and intercultural skills

Written and verbal communication

Education

Bachelor's degree (S1) in any relevant background

Job description

It’s fun to work in a company where people truly BELIEVE in what they are doing!

We’re committed to bringing passion and customer focus to the business.

Human Capital Operation Service:

• Process document and forms necessary for the implementation of various. Human resources policies, programs, plans, procedures, and practices.
• Administer and monitor absenteeism and lateness of staff attendance.
• Administer and monitor leave and brief absence request.
• Record the medical claims.
• Execute and monitor expatriate formalities.
• Administer arrangement of Business trip for expatriate staff regarding Indonesian working visa application and Exit Permit Only (EPO) arrangement purposes (coordination with Employee Relations department/ other parties).
• Prepare reports regarding Staff Absence, Staff Leave, and Expatriate Formalities, etc.
• Maintain all necessary records and file to support review/audit (e.g., Staff Leave Request & Approval, Brief Absence, Insurance Medical Forms).
• Handles details of meeting/communication session arrangements for Human Capital Representative Department.
• Execute Tax ID processing in for expatriate in the Indonesian Tax Office.

Human Capital Consultative Service:

• Provide administrative information regarding Human Capital processes (medical claim, leave request, staff absence, expatriate formalities).
• Act as mediator for the inquiry regarding Human Capital policies and procedures to respective person.

General Activities:

• Compiles, maintains, and file all reports, records and other documents required.
• Provide report to direct supervisor.
• Suggest improvement process related to outsource management activities.
• Perform activities related to quality management system.
• Perform additional tasks as required by Direct Supervisor.

General Requirement:

• Minimum Bachelor (S1) degree in any relevant background

Work Exposure/ Experience:

• No working experience

Special Skill:

• Secretarial and Intercultural skills, ISO Documentation
• Good written and verbal communication skills

If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!