HSE Admin

Austin Pty Ltd; Batam; In loco; IDR 100.440.000 - 145.080.000; Tempo pieno

Descrizione del lavoro

Austin Pty Ltd is seeking an HSE Admin in Batam, Indonesia to manage documentation, record-keeping, and compliance with safety regulations. The role supports audits, training coordination, and data reporting to improve safety performance.

The successful candidate will hold a related degree, have 2–5 years of HSE admin experience, and be proficient in MS Office. This full-time position emphasizes accuracy, confidentiality, and effective communication in a dynamic industrial setting.

Competenze

• Diploma or Bachelor's degree in OHS or related field.
• 2–5 years of experience in an HSE administrative or similar role.
• Strong Microsoft Office skills (Excel, Word, PowerPoint, Outlook).
• AK3 Umum, IOSH, OSHA or equivalent certifications preferred.

Mansioni

• Maintain HSE records, registers, databases, and filing systems.
• Monitor compliance with company HSE standards and regulatory requirements.
• Schedule and coordinate HSE inductions, toolbox talks, and training sessions.
• Assist with workplace inspections, audits, and risk assessments.
• Compile and analyze HSE statistics and support audits and inspections.

Conoscenze

HSE documentation

Record management

Excel proficiency

Communication skills

Organizational skills

Formazione

Diploma or Bachelor's Degree in Occupational Health & Safety or related field

Strumenti

Microsoft Office Suite

Descrizione del lavoro

## HSE AdminApply: Batam, Indonesia: Full time: Posted 7 Days Ago: End Date: October 27, 2026 (13 days left to apply): JR100032Austin is a leading global provider of innovative engineering mining solutions and products. Austin (ASX:ANG) is a leading designer, builder, and sustained (on and off mine site) of customized mining solutions for the world’s largest mining companies. Headquartered in Perth, Australia, Austin provides our partners across six continents, innovative and market-leading end-to-end mining solutions. From our facilities in Australia, Indonesia, Africa, Canada, America, Chile. Austin delivers a global and local presence in the world’s principal mining regions delivering high-quality, cost-effective solutions, delivered on time, and backed by a life of product support.## Key Responsibilities### HSE Documentation & Record Management* Maintain HSE records, registers, databases, and filing systems.* Administer document control processes for HSE policies, procedures, and forms.* Ensure all safety records are accurate, complete, and readily accessible.* Manage incident reports, inspection records, corrective action logs, and audit documentation.### Compliance & Reporting* Monitor compliance with company HSE standards and regulatory requirements.* Prepare weekly, monthly, and quarterly HSE performance reports.* Track permits, certifications, licenses, and regulatory submissions.* Support internal and external audits through document preparation and coordination.### Training & Induction Coordination* Schedule and organize HSE inductions, toolbox talks, and training sessions.* Maintain employee training records and competency matrices.* Monitor certification expirations and training renewal requirements.* Coordinate onboarding safety requirements for new employees and contractors.### Safety Program Support* Assist with workplace inspections, audits, and risk assessments.* Track and follow up on corrective actions to ensure timely closure.* Support incident investigations and maintain related documentation.* Coordinate safety campaigns, awareness initiatives, and communication materials.### Data & Performance Monitoring* Compile and maintain HSE statistics and key performance indicators (KPIs).* Analyze safety data and prepare management presentations and reports.* Support continuous improvement initiatives through accurate data collection and reporting. ## Qualifications### Required* Diploma or Bachelor's Degree in Occupational Health & Safety, Environmental Science, Business Administration, or a related field.* Minimum **2-5 years** of experience in an HSE administrative or similar support role.* Strong proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.* Excellent organizational and record-management skills. ### Preferred* AK3 Umum, IOSH, OSHA, or equivalent HSE certification.* Experience within construction, manufacturing, industrial, shipyard, or oil & gas environments.* Familiarity with HSE management systems and audit processes. ## Key Competencies* Strong attention to detail and accuracy* Excellent communication and interpersonal skills* Effective time-management and multitasking abilities* Ability to maintain confidentiality and professionalism* Strong analytical and reporting capabilities* Commitment to promoting a positive safety culture ## What Success Looks Like* Accurate and timely submission of HSE reports* High compliance rates for training and certifications* Well-maintained HSE records and document control systems* Timely closure of corrective and preventive actions* Successful support of audits and inspections* Reliable tracking and reporting of HSE performance metricsAt Austin Engineering our people are valued as vital members of our diverse and expanding workforce. We are committed to providing a safe, supportive and inclusive team environment, where learning and development are encouraged and promoted.### WHY WORK WITH AUSTINThe engineering industry is constantly evolving and so are we. Austin is a dynamic company that thrives on continuous improvement and innovation. And our people are our biggest asset—all 1,700 of us (and growing). Our success is only possible through the contribution made by our employees. We value the work of every person and strive to create a sense of purpose and achievement in all the work we do. We hire people that demonstrate the same standards of integrity, teamwork and commitment to excellence that we hold ourselves to. And we’re proud of what we’ve built together. Join our company and become part of a thriving global cultureWith Offices and facilities located around the world, our people can experience professional opportunities across our local and global teams.We offer a range of career pats to suit your skills and interests, from boilermakers and engineers to marketing, finance and administrative roles.We offer inclusive ad diverse work environments, with teams that share knowledge, challenge one another, and offer real leadership.We appreciate the time our people devote to their jobs. It's why we support their broader values and ensure they achieve the work-life balance they need.We believe in supporting our own, promoting people from within the organisation to help them reach the next level in their career.