HSE Admin

PT. Austin Engineering Indonesia; Batam; On-site; IDR 90,000,000 - 150,000,000; Full time

Job summary

PT. Austin Engineering Indonesia seeks an organized HSE Administrative Coordinator to maintain records, manage document control for HSE policies, and support audits. The role ensures accurate safety data, tracking of incidents, inspections, and corrective actions.

Ideal candidates have 2–5 years in HSE support, strong MS Office skills, and the ability to coordinate training and inductions. This is an on-site Batam position supporting a global mining solutions leader.

Qualifications

• Bachelor's degree in Occupational Health & Safety or related field.
• 2–5 years of experience in an HSE administrative or similar role.
• Proficiency in Microsoft Office, especially Excel, Word, PowerPoint and Outlook.
• Excellent organizational and record-management skills.
• Familiarity with HSE management systems and audit processes.

Responsibilities

• Maintain HSE records, registers, databases, and filing systems.
• Administer document control for HSE policies and forms.
• Ensure safety records are accurate, complete, and accessible.
• Manage incident reports, inspection records, corrective action logs, and audits.

Skills

Record management

HSE documentation

Communication skills

Organizational skills

Education

Bachelor's degree in Occupational Health & Safety

Diploma/ Bachelor's in related field

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Outlook

Job description

Austin is a leading global provider of innovative engineering mining solutions and products. Austin (ASX:ANG) is a leading designer, builder, and sustained (on and off mine site) of customized mining solutions for the world’s largest mining companies. Headquartered in Perth, Australia, Austin provides our partners across six continents, innovative and market-leading end-to-end mining solutions. From our facilities in Australia, Indonesia, Africa, Canada, America, Chile. Austin delivers a global and local presence in the world’s principal mining regions delivering high-quality, cost-effective solutions, delivered on time, and backed by a life of product support.

Key Responsibilities

HSE Documentation & Record Management

• Maintain HSE records, registers, databases, and filing systems.
• Administer document control processes for HSE policies, procedures, and forms.
• Ensure all safety records are accurate, complete, and readily accessible.
• Manage incident reports, inspection records, corrective action logs, and audit documentation.

Compliance & Reporting

• Monitor compliance with company HSE standards and regulatory requirements.
• Prepare weekly, monthly, and quarterly HSE performance reports.
• Track permits, certifications, licenses, and regulatory submissions.
• Support internal and external audits through document preparation and coordination.

Training & Induction Coordination

• Schedule and organize HSE inductions, toolbox talks, and training sessions.
• Maintain employee training records and competency matrices.
• Monitor certification expirations and training renewal requirements.
• Coordinate onboarding safety requirements for new employees and contractors.

Safety Program Support

• Assist with workplace inspections, audits, and risk assessments.
• Track and follow up on corrective actions to ensure timely closure.
• Support incident investigations and maintain related documentation.
• Coordinate safety campaigns, awareness initiatives, and communication materials.

Data & Performance Monitoring

• Compile and maintain HSE statistics and key performance indicators (KPIs).
• Analyze safety data and prepare management presentations and reports.
• Support continuous improvement initiatives through accurate data collection and reporting.

Qualifications Required

• Diploma or Bachelor's Degree in Occupational Health & Safety, Environmental Science, Business Administration, or a related field.
• Minimum 2-5 years of experience in an HSE administrative or similar support role.
• Strong proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Excellent organizational and record-management skills.
• Preferred AK3 Umum, IOSH, OSHA, or equivalent HSE certification.
• Experience within construction, manufacturing, industrial, shipyard, or oil & gas environments.
• Familiarity with HSE management systems and audit processes.

Key Competencies

• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Effective time-management and multitasking abilities.
• Ability to maintain confidentiality and professionalism.
• Strong analytical and reporting capabilities.
• Commitment to promoting a positive safety culture.

What Success Looks Like

• Accurate and timely submission of HSE reports.
• High compliance rates for training and certifications.
• Well-maintained HSE records and document control systems.
• Timely closure of corrective and preventive actions.
• Successful support of audits and inspections.
• Reliable tracking and reporting of HSE performance metrics.

At Austin Engineering our people are valued as vital members of our diverse and expanding workforce. We are committed to providing a safe, supportive and inclusive team environment, where learning and development are encouraged and promoted. The engineering industry is constantly evolving and so are we. Austin is a dynamic company that thrives on continuous improvement and innovation. And our people are our biggest asset—all 1,700 of us (and growing). Our success is only possible through the contribution made by our employees. We value the work of every person and strive to create a sense of purpose and achievement in all the work we do. We hire people that demonstrate the same standards of integrity, teamwork and commitment to excellence that we hold ourselves to. And we’re proud of what we’ve built together.

Join our company and become part of a thriving global culture With Offices and facilities located around the world, our people can experience professional opportunities across our local and global teams. We offer a range of career pats to suit your skills and interests, from boilermakers and engineers to marketing, finance and administrative roles. We offer inclusive ad diverse work environments, with teams that share knowledge, challenge one another, and offer real leadership.

We appreciate the time our people devote to their jobs. It's why we support their broader values and ensure they achieve the work-life balance they need. We believe in supporting our own, promoting people from within the organisation to help them reach the next level in their career.